About the Unpaid Royalty File

The 'Payable Upon Receipt of Payment' flag in Company Control Initialization (CC00/Order Entry) controls whether royalties from this file are paid out upon payment of the Invoice or upon issue of the Invoice.

The following is a description of the updates that occur to the Unpaid Royalty (SAUR)file:

• When an Invoice is paid/adjusted the Print Cash Receipts/Adjustment (AR31) program updates the 'Paid-To-Date' field in the SAUR royalty record.

• If a Credit Note is applied to an Invoice (in Enter Inv/Direct Bills/Credits (IN41)), Schedule Invoices/Credits (IN43) writes a royalty record for the credit royalty amount and also updates the 'Paid-to-Date' field in both the Invoice and Credit Note royalty record. This saves the you from having to manually adjust the royalty record using Maintain Unpaid Royalties (SA57). Note: The SAUR file is updated regardless of the setting of 'Payable Upon Receipt of Payment' field in CC00/OE.

• If the 'Payable Upon Receipt of Payment' flag is selected, then royalty is eligible for payment only if the Invoice/Credit is fully paid. (i.e. when the invoice amount and amount paid are equal then the net unpaid=0). When SA58 is printed, the royalty amount for fully paid invoices will be reported in the Royalty Payable column. Note: SA57 can be used to force a royalty record to be payable.

• If the 'Payable Upon Receipt of Payment' flag is NOT selected, then royalty is eligible for payment for all Invoices reported no matter if they are fully paid or not. The royalty amount will be reported in the Royalty Payable column for all reported Invoices/Credits. It does not matter if the "net unpaid" column is zero or not.

• For partial credit notes that have been applied to an invoice, if the 'Payable Upon Receipt of Payment' flag is selected, it is possible that the royalty record for the Credit (to claw back royalty) will be deemed payable on SA58 before royalty is paid on the original invoice, if the original invoice has not been fully paid yet.

• SA58 has the option to automatically generate an AP invoice for the royalty payable.

• Unpaid royalty records in SAUR keep building until SA58 is printed and accepted. Upon acceptance, you may choose to archive paid royalty records (at which point records move to file SAURH) and generate an AP invoice for the licensor (vendor).

• SA57 can be used to force a royalty record to be payable.

• The AP invoice number generated from SA58 is formatted as "R-" + SA58 Report Number.

• The Archive file can be purged using SA61.

• Note: The SAUR file is updated regardless of the setting in the 'Payable Upon Receipt of Payment' field. If you are NOT using SA58 for royalty reporting, please take note that the system is designed to accumulate records in the SAUR file until the records are reported and archived by the acceptance routine of SA58. It is recommended that you delete records from the SAUR file periodically using Maintain Unpaid Royalty (SA57) to recall royalty records for a licensor and then delete the records using the Delete Header icon .