Vendor Recode Merge Entry (RM74)

The Enter Vendors for Recode/Merge (RM74) program maintains a list of 'source' and 'destination' Vendor codes for recoding and/or merging Vendors in Execute Vendor Recode/Merge (RM75).

This program creates a table of 'Old Vendor/Supplier' codes and 'New Vendor/Supplier' codes. RM75 uses the entries made in this table. Each 'Old Vendor/Supplier' code is re-coded or merged to the corresponding 'New Vendor/Supplier' code.

• If the 'New Vendor/Supplier' code is new i.e. not on file, all of the information associated with the 'Old Vendor/Supplier' code is moved/changed to the 'New Vendor/Supplier' code that is created when RM75 runs.

• If the 'New Vendor/Supplier' code already exists in Enterprise, all references for the 'Old Vendor/Supplier' including Purchasing Masters, open Purchase Orders, Receipts, In-Transits and Purchasing History are merged into the quantities already on file for the 'New Vendor/Supplier' code.

• Note: the 'Old Vendor/Supplier' code must already exist in Maintain Supplier Master (PO11). The 'New Vendor/Supplier' code may or may not already exist in the system. The presence or absence of the new Vendor/Supplier dictates whether a Recode or a Merge will occur. Several 'Old' Vendors may be merged to a single destination Vendor in the same run. The restrictions are that a Vendor/Supplier code may not be used as both an 'Old' and 'New' Vendor and you cannot enter the same old Vendor for multiple new Vendors.

• Note: You cannot merge Suppliers that are flagged as 'Exclusively Non-Inventory' with any other type of Supplier. Suppliers are flagged as 'Exclusively Non-Inventory' in PO11. For more information on Non-Inventory products, click here.

Using RM74:

1. Enter or select from the query a Vendor in the Old Vendor/Supplier field. The Vendor/Supplier record must be set up in Maintain Vendors (AP13).

2. Enter or select from the query a Vendor in the New Vendor/Supplier field. The Vendor/Supplier record does not have to exist in AP13.

   Note: The 'New Vendor/Supplier' field cannot contain the same Vendor code as the 'Old Vendor/Supplier' field.

3. To add the entry to the list box, click Update. Entries in the list box are used when the recode/merge is executed in RM75.

4. To clear the Old and New Vendor fields, click New. The information in the 'Old Vendor/Supplier' and the 'New Vendor/Supplier' fields is cleared and you can add the new entry.

5. Continue to add additional Vendors to the list box as required. You can add multiple 'Old Vendor/Supplier' codes to be recoded/merged to a 'New Vendor/Supplier'.

6. To delete a line from the list box, double click on the line to recall the information and then click Delete.

7. When all of the Vendors are added, you can print a copy of the Vendor Recode Merge Listing by clicking Print.
   • The Printer Selection screen automatically opens. Select the Printer destination and click OK .

   • The 'Vendor Recode Merge Listing' report automatically prints to the Printer selected.

^{Enter Vendors for Recode/Merge (RM74)}