Invoice Audit Trail (AP31)

The Invoice Audit Trail (AP31) View provides you with a digitized version of the Invoice listing from the Invoice Audit Trail (AP31) produced in PF Enterprise 6.0 (and higher) once the acceptance codes are entered.

• The AP31 print program from PointForce Enterprise is captured and transformed into digital form for access in the various Invoice Audit Trail Views.

• On the hard copy print from PointForce Enterprise:
  • The first section of the AP31 Invoice Audit Trail identifies the Invoices and their relevant Accounts Payable details such as Gross amount, Due Date, Discount, Freight, etc.

• In the Digitization process from hard copy to data, this section becomes a distinct View, the Invoice Audit Trail (AP31).

• Relationships between the other Invoice Audit Trail components have been created, allowing you to access the entire AP31 Audit Trail by:
  • Clicking the View Record Details icon. The Invoice Audit Trail detail View opens, and in the Related section of the window (at the bottom of the screen), you can click any of the Invoice Audit Trail (AP31) options.

    OR

  • Clicking the Link To icon. You can either select any of the Invoice Audit Trail (AP31) options from the list OR you can select the Related Resource Group option and then select any of the Invoice Audit Trail (AP31) options.

Additional Information on the Invoice Audit Trail (AP31) View:

• This view gives you access to all of the AP Invoice Audit Trail Register details that are in the Report Archive data base.

• Utilizing the Search Criteria, you can narrow your search results to just those AP Invoice Audit Trail Registers that meet your criteria. For example, you can enter a specific Invoice Audit Trail Register Report Number into the Report Number field in the Search Criteria section and only that Register displays in your search results.

• Note: You must enter the Report Number (which is your Invoice Audit Trail Register Report number) in its entirety, for example you must enter ALL leading zeros, or substitute an * for the leading zeros.

• If you simply click on Search, with no Search Criteria defined, the Search Results will give you a listing of ALL Invoice Audit Trail Registers in descending order.

• For additional information on searching for data, see PointForce Search Tips.

• For more information on the Search Page in iTopia, click here.