Invoice Audit Trail - GL Detail (AP31)

The Invoice Audit Trail-GL Detail (AP31) provides you with a digitized version of the GL Detail associated with each transaction line from the Invoice Audit Trail (AP31) produced in PF Enterprise 6.0 (or higher) once the acceptance codes are entered.

  • The AP31 print program from PointForce Enterprise is captured and transformed into digital form for access in the various Invoice Audit Trail Views.

  • The GL Details do not print on the hard copy print from PointForce Enterprise, however the GL Detail data is bound to the Register. As a result, during the digitization process from hard copy to data, the GL Details become a distinct View, the Invoice Audit Trail-GL Detail (AP31) view.

    • The GL Details View provides a break down of every transaction that affects each GL Account on the Register.

  • Relationships between the other Invoice Audit Trail components have been created in each View, allowing you to access the entire Invoice Audit Trail by:

    • Clicking the View Record Details icon. The "GL Detail" detail View opens, and in the Related section of the window (at the bottom of the screen), you can select any of the Invoice Audit Trail (AP31) options.

      OR

    • Clicking the Link To icon. You can either select any of the Invoice Audit Trail (AP31) options from the list OR you can select the Related Resource Group option and then select the Invoice Audit Trail (AP31) options.

Additional Information on the Invoice Audit Trail - GL Detail (AP31) View:

  • This view gives you access to all of the Register details for the "GL Details" that are in the Report Archive data base.

  • Utilizing the Search Criteria, you can narrow your search results to just those Invoice Audit Trail Registers that meet your criteria. For example, you can enter a specific Invoice Audit Trail report number into the Report Number field in the Search Criteria section and only that Register displays in your search results.

  • Note: You must enter the Report Number (which is your Invoice Audit Trail number) in its entirety, for example you must enter ALL leading zeros, or substitute an * for the leading zeros.

  • If you simply click on Search, with no Search Criteria defined, the Search Results will give you a listing of ALL Invoice Audit Trails in descending order.