Field Descriptions for Ship with TMS (PS41)

This list describes every field on the Ship folder:

  • The Shipping Address information from the first Sales Order on the first Pack entered in either the Carton Details folder or the Search Criteria folder (as a result of the Build process) automatically displays in the following fields:
    • Name
    • Address 1
    • Address 2
    • City*
    • Prov/State*
    • Postal/Zip*
    • Country*
    • Telephone

    Note: In order to use the TMS section of PS41, the Shipping Address fields denoted by an '*' are mandatory.

    The Shipping Address information can be updated only when the 'Override Ship To Address' field in Company Control Initialization (CC00/Packing Station) is set to:

    • Yes - the Ship To Address information can be modified manually or using the query associated with the 'Name' field.
    • Select Only - the Ship To Address information can be modified using the query associated with the 'Name' field only. Manual updating of the Name and Address information is not permitted.
    • No - the Ship To Address cannot be modified for the Shipment.

  • Comment - a free form field where general comments about the Shipment can be added by the Shipper.

  • Ship Via - the Ship Via automatically displays from the first Sales Order on the first Pack entered into the Shipment. This field can be modified by clicking on the query and selecting from the list. Changing the Ship Via will change the information on ALL Sales Orders in the Shipment (when Invoices are set to Generate automatically). The updated Ship Via will also carry through to Back Orders generated from each Sales Order.

    • If the Shipment has a Ship Via that is associated with a specific Service in Maintain Support Tables (SU09/Ship Via), the Service is preselected on the Shop for Services folder. If the Ship Via is associated with the 'Rate Shop for Cheapest Service (CHEAP_SERV)' in SU09/Ship Via, then all of the Services on the Shop for Services folder are unselected and you manually make the selection for the best rate or best Service.

  • Carrier - this field is unavailable when TMS is used with PS41. The Carrier field is populated with information based on the selection made on the 'Shop for Services' folder in the TMS Freight Rate section of PS41.

  • Freight Terms - the Freight Terms automatically display from the first Sales Order on the first Pack entered into the Shipment. This field can be modified by clicking on the query and selecting from the list. Note: when the Freight Terms are set to 'PR' (Prepaid), no freight is added to the Invoice(s). The Allocate Charges folder is unavailable.

  • Ship Date - defaults to the current date. This field can be modified by clicking on the query and selecting an new date.

  • Desc/Content - a description of the contents of the Shipment or use the drop down list to select a Desc/Content defined in Maintain Packing Station Tables (PS09/Desc/Content). This is not a mandatory field.

  • Tracking No.'s - this field is unavailable when TMS is used with PS41. The Carrier field is populated with information based on the selection made on the 'Shop for Services' folder in the TMS Freight Rate section of PS41.

  • Cartons - this field displays the total number of Cartons contained in the Shipment, excluding Cartons that are on Pallets. This field is for information purposes only.

  • Pallets - this field displays the total number of Pallets included in the Shipment. This field is for information purposes only.

  • Freight - this field is unavailable when using TMS with PS41. Freight is applied to the Shipment based on selections made in the TMS Freight Rate section of PS41.

  • Weight - the 'actual' Weight of the Shipment, which is a combination of the Weight entered for the Pallets and Cartons in the Shipment. This field is for information purposes only. The Weight associated with each Carton and/or Pallet is required in order to close the Shipment.

  • Volume - the 'actual' Volume of the Shipment, which is a combination of the Volume entered for the Pallets and Cartons in the Shipment. This field is for information purposes only.

  • Estimate - the Estimated Weight and Volume are calculated from the Weight and Volume set up in Maintain Inventory Master (IM13). This field is for display purposes only.

  • +-% - the difference between the Actual Weight and Volume and the Estimate Weight and Volume. This field is for display purposes only.

  • Declared Value - this field automatically populates with the total shippable value of all Sales Orders in the Shipment.

The following table outlines the functionality of each button on the Ship folder:

Button Label Icon Functionality
Bill of Lading Bill of Lading Prints the Bill of Lading for the Shipment. The printer is associated with the Operator ID logged onto Enterprise. If this button is unavailable or 'grey', then the Operator ID has not been granted access to print this form in Maintain Operator Controls (PS11). Please see your System Administrator to modify PS11.
Ship To Label Ship To Label Prints the Ship To label for the Shipment. The printer is associated with the Operator ID logged onto Enterprise. If this button is unavailable or 'grey', then the Operator ID has not been granted access to print this label in PS11. Please see your System Administrator to modify PS11.
UCC-128 UCC128 Label Prints the UCC-128 Label for the Shipment. The printer is associated with the Operator ID logged onto Enterprise. If this button is unavailable or 'grey', then the Operator ID has not been granted access to print this label in PS11. Please see your System Administrator to modify PS11.
Hold Shipment Hold Shipment Updates and Holds the Shipment. The TMS section of PS41 does not open.
Close Shipment Close Shipment Updates the Shipment. Automatically Opens the Freight Rate screen in the TMS section of PS41.
Save Shipment Save Shipment Saves and Closes the Shipment. TMS generates the Freight for the Invoice(s) and assigns Carrier tracking numbers Cartons and/or Pallets in the Shipment. Carrier Labels can be printed if 'Auto Print' is set to Shipping Entry' in PS11. Invoices are generated if 'Generate Invoice' is selected in CC00/Packing Station and if 'Auto Invoice Generate' is set to 'Yes' in CC96. Invoices automatically print when 'Invoice Auto' is selected in CC03 and 'Invoice Action' is defined as 'S' in SU13. The BOL, Ship To labels and UCC-128 labels automatically print if Auto Print is set up in PS11.
Cancel Cancel Shipment Ends the TMS session and returns you to PS41/Ship. The Shipment is not closed.
Next Next Moves you to the Next folder in the TMS section of PS41/Ship.
Back Back Moves you to the Previous folder in the TMS section of PS41/Ship.

 
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