Field Descriptions for Ship folder (PS41)

This list describes every field on the Ship folder:

  • The Shipping Address information from the first Sales Order on the first Pack entered in either the Carton Details folder or the Search Criteria folder (as a result of the Build process) automatically displays in the following fields:
    • Name
    • Address 1
    • Address 2
    • City
    • Prov/State
    • Postal/Zip
    • Country
    • Telephone

    The Shipping Address information can be updated only when the 'Override Ship To Address' field in Company Control Initialization (CC00/Packing Station) is set to:

    • Yes - the Ship To Address information can be modified manually or using the query associated with the 'Name' field.
    • Select Only - the Ship To Address information can be modified using the query associated with the 'Name' field only. Manual updating of the Name and Address information is not permitted.
    • No - the Ship To Address cannot be modified for the Shipment.

    Note: When you click the query associated with the 'Name' field, the Ship To Address Selection window opens. The ship to's include only the ship to's from the sales order on the pack contained in the shipment, and not the alternate ship to's from Maintain Ship-to Addresses (SU14) for the customer on the order. Double click on a ship to line and the new ship to address information automatically displays.

  • Comment - a free form field where general comments about the Shipment can be added by the Shipper. The details included in the Comment field print in the 'Instructions/ Comments' field on the Bill of Lading.

  • Ship Via - the Ship Via automatically displays from the first Sales Order on the first Pack entered into the Shipment. This field can be modified by clicking on the query and selecting from the list. Changing the Ship Via will change the information on ALL Sales Orders in the Shipment (when Invoices are set to Generate automatically). The updated Ship Via will also carry through to Back Orders generated from each Sales Order.

  • Carrier - the name of the Company shipping the Cartons and/or Pallets. This is not a mandatory field.

  • Freight Terms - the Freight Terms automatically display from the first Sales Order on the first Pack entered into the Shipment. This field can be modified by clicking on the query and selecting from the list. Note: When the Freight Terms are set to 'PR' (Prepaid), no freight is added to the Invoice(s). The Freight field is unavailable.

  • Ship Date - defaults to the current date. This field can be modified by clicking on the query and selecting an new date.

  • Desc/Content - enter a description of the contents of the Shipment or use the drop down list to select a Desc/Content defined in Maintain Packing Station Tables (PS09/Desc/Content). This is not a mandatory field.

  • Reason for Export - defaults to OS (All other Exports). This field is available for TMS Carriers (Ship Vias) only. You can use the query to select from pre-set reason codes. You cannot define new reason codes; you must use the existing reason codes.

  • Tracking No.'s - the Tracking Numbers for this Shipment supplied by the Carrier. This is not a mandatory field. If Tracking Numbers are entered here, then the 'Tracking Number' field on the Carton Details folder and the Pallet Details folder is unavailable. Note: When using TMS with PS41, the Tracking Number field is unavailable.

  • Cartons - this field displays the total number of Cartons contained in the Shipment, excluding Cartons that are on Pallets. This field is for information purposes only.

  • Pallets - this field displays the total number of Pallets included in the Shipment. This field is for information purposes only.

  • Freight - enter the Freight applied to the Invoice using the Freight Charge code selected in CC00/Packing Station. The Freight Charge is applied to the Sales Order with the lowest Sales Document Number (SDN) and the highest Shippable Value.

  • Weight - the 'actual' Weight of the Shipment, which is a combination of the Weight entered for the Pallets and Cartons in the Shipment. This field is for information purposes only.

  • Volume - the 'actual' Volume of the Shipment, which is a combination of the Volume entered for the Pallets and Cartons in the Shipment. This field is for information purposes only.

  • Estimate - the Estimated Weight and Volume are calculated from the Weight and Volume set up in Maintain Inventory Master (IM13). This field is for display purposes only.

  • +-% - the difference between the Actual Weight and Volume and the Estimate Weight and Volume. This field is for display purposes only.

  • Declared Value - this field automatically populates with the total shippable value of all Sales Orders in the Shipment.

The following table outlines the functionality of each button on the Ship folder:

Button Label Icon Functionality
Bill of Lading Bill of Lading Prints the Bill of Lading for the Shipment. The printer is associated with the Operator ID logged onto Enterprise. If this button is unavailable or 'grey', then the Operator ID has not been granted access to print this form in Maintain Operator Controls (PS11). Please see your System Administrator to modify PS11.
Ship To Label Ship To Label Prints the Ship To label for the Shipment. The printer is associated with the Operator ID logged onto Enterprise. If this button is unavailable or 'grey', then the Operator ID has not been granted access to print this label in PS11. Please see your System Administrator to modify PS11.
UCC-128 UCC128 Label Prints the UCC-128 Label for the Shipment. The printer is associated with the Operator ID logged onto Enterprise. If this button is unavailable or 'grey', then the Operator ID has not been granted access to print this label in PS11. Please see your System Administrator to modify PS11. Note: When printing UCC-128 Labels, the labels print in the order that they were weighed in (i.e. Weigh Sequence order) to simplify the process of matching labels to Cartons.
Close Shipment Close Shipment Updates and Closes the Shipment. Invoices are generated if 'Generate Invoice' is selected in CC00/Packing Station and if 'Auto Invoice Generate' is set to 'Yes' in CC96. Invoices automatically print when 'Invoice Auto' is selected in CC03 and 'Invoice Action' is defined as 'S' in SU13. The BOL, Ship To labels and UCC-128 labels automatically print if Auto Print is set up in PS11.
Hold Shipment Hold Shipment Updates and Holds the Shipment.

 
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