Field Descriptions for Quick Ship (PS30)

This list describes every field on the Quick Ship folder:

  • Packing No. - a unique system generated number assigned to a Packing Session. The Packing Number must be Closed to be accessed by the Quick Ship folder.

  • The Shipping Address information from the first Sales Order entered into the Packing Session automatically displays in the following fields:
    • Name
    • Address 1
    • Address 2
    • City
    • Prov/State
    • Postal/Zip
    • Country
    • Telephone

    The Shipping Address information can be updated only when the 'Override Ship To Address' field in Company Control Initialization (CC00/Packing Station) is set to:

    • Yes - the Ship To Address information can be modified manually or using the query associated with the 'Name' field.
    • Select Only - the Ship To Address information can be modified using the query associated with the 'Name' field only. Manual updating of the Name and Address information is not permitted.
    • No - the Ship To Address cannot be modified for the Shipment.

    Note: When you click the query associated with the 'Name' field, the Ship To Address Selection window opens. The ship to's include only the ship to's from the sales order on the pack contained in the shipment, and not the alternate ship to's from Maintain Ship-to Addresses (SU14) for the customer on the order. Double click on a ship to line and the new ship to address information automatically displays.

  • Comment - a free form field where general comments about the shipment can be added by the Packer or Shipper.

  • Ship Via - automatically displays from the first Sales Order entered into the Packing Session. This field can be modified by clicking on the Query and selecting from the list. Changes will update the information on the Sales Order. The updated Ship Via will also carry through to Back Orders generated from the Sales Order.

  • Carrier - the name of the Company shipping the cartons. This is not a mandatory field.

  • Freight Terms - automatically displays from the first Sales Order entered into the Packing Session. This field can be modified by clicking on the Query and selecting from the list.

  • Ship Date - defaults to the current date. This field can be modified by clicking on the Query and selecting an new date.

  • Desc/Content - a description of the contents of the shipment. This is not a mandatory field.

  • Tracking No.'s - the Tracking Numbers for this shipment supplied by the Carrier. This is not a mandatory field.

  • Cartons - this field is for display purposes only: the total number of Cartons created in Carton Details for this Packing Number.

  • Freight - enter the Freight applied to the Invoice using the Freight Charge code selected in CC00/Packing Station. The Freight Charge is applied to the Sales Order with the lowest Sales Document Number (SDN) and the highest Shippable Value.

  • Weight - the actual Weight displayed is the accumulated Weight of the Carton IDs in the Shipment. This information is from the Carton Details folder.

  • Volume - the actual Volume displayed is the accumulated Volume of the Carton IDs in the Shipment. This information is from the Carton Details folder.

  • Estimate - this field is for display purposes only: the Weight and Volume are calculated from the Weight and Volume set up in Maintain Inventory Master (IM13).

  • +-% - this field is for display purposes only: the difference between the Actual and Estimate Weight and Volume.

  • Declared Value - the value of the Sales Orders.

The following table outlines the functionality of each button on the Quick Ship folder:

Button Label Icon Functionality
Trash Can Trash Can Deletes the current Packing Number and all associated Sales Orders, Carton IDs and Items packed.
Bill of Lading Bill of Lading Prints the Bill of Lading for the Shipment. The printer is associated with the Operator ID logged onto Enterprise. If this button is unavailable or 'grey', then the Operator ID has not been granted access to print this form in Maintain Operator Controls (PS11). Please see your System Administrator to modify PS11.
Ship To Label Ship To Label Prints the Ship To label for the Shipment. The printer is associated with the Operator ID logged onto Enterprise. If this button is unavailable or 'grey', then the Operator ID has not been granted access to print this label in PS11. Please see your System Administrator to modify PS11.
UCC-128 UCC128 Label Prints the UCC-128 Label for the Shipment. The printer is associated with the Operator ID logged onto Enterprise. If this button is unavailable or 'grey', then the Operator ID has not been granted access to print this label in PS11. Please see your System Administrator to modify PS11.
Update Shipment Update Shipment Updates the Shipment with any changes made on the Quick Ship folder. A Shipment Number is assigned to the Packing Session (if one has not already been assigned).
Delete Shipment Delete Shipment Deletes the Shipment and recalls the Packing Number for further manipulation (if required).
Close Shipment Close Shipment Updates and Closes the Shipment. A Shipment Number is assigned to the Packing Session (if one has not already been assigned) and Invoices are generated if Generate Invoice is selected in CC00/Packing Station and if 'Auto Invoice Generate' is set to 'Yes' in CC96. Invoices automatically print when 'Invoice Auto' is selected in CC03 and 'Invoice Action' is defined as 'S' in SU13. The BOL, Ship To labels and UCC-128 labels automatically print if Auto Print is set up in PS11.
Hold Shipment Hold Shipment Updates and Holds the Shipment. A Shipment Number is assigned to the Packing Session (if one has not already been assigned).

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