Maintenance


Index
Maintain Ship-to-Addresses (PO01)
Maintain Supplier Master (PO11)
Maintain Purchasing Info (PO13)
Delete Inactive Supp/Prod Recs (PO16)
Recalculate Landed Cost (PO17)

PO01 Maintain Ship-To Addresses

The Maintain Ship-To Addresses program manages a table of addresses that can be provided to suppliers as the locations to which goods or materials from purchase orders should be shipped. In the Create Purchase Orders program, the default ship-to address will be retrieved from the "DEFLT" record in this table or you may optionally select an alternate ship-to record that will subsequently print on the purchase order.

PO09 Maintain Purchasing Tables

Landing Factors
The Maintain Landing Factors program manages a table of Landing Factors (add-on costs) that can be applied at the supplier, product and receipt/in-transit level for the purpose of accurately adding-on to the purchasing cost of a product the values that affect the true Landing Cost of that product.
Country Codes
The Maintain Country Codes program manages a table of Countries that form the relationship between the Duty Rates table and a supplier using the Maintain Supplier Master program's Country Code field. As receiving is processed, the supplier's country code and the product's duty rate code combine to extract the appropriate duty rate to be applied in the calculation of landed cost.
Duty Rates
This program maintains a table of duty codes and their associated duty rates by country. Each duty record represents a government classification of a group of product. Duty rates by country are stored for all countries from which this class of product is purchased.
Each product purchasing info record is coded with a duty code. As receiving is processed, the supplier's country code and the product's duty rate code combine to extract the associated duty rate to be used to calculate the actual landed (latest) cost of the product received. It is also used to calculate a product's replacement cost.
Purchase Criteria
The Purchase Criteria tables establish the rules by which the Forecast, Purchasing, Lead-time Recalculation program recalculates the Purchasing Criteria values: Minimum , Reorder Point , Purchasing , Line Point , Maximum and Reorder Quantity for products.
Each product is related to a Purchase Criteria table through the Purchase Criteria code of its Purchasing Info record.
Buyer Codes
The Maintain Buyer Codes program manages a table of buyer's who are identified by a one character buyer code. When purchase orders are printed or faxed the buyer name assigned to that supplier or purchase order will print on the purchase order form. The buyer code can also be used as a restriction to segment the standard purchasing reports.

PO10 Print Purchasing Tables

The Print Purchasing Tables program is designed to produce reports on the records from the following tables:
  • Ship-to Addresses
  • Landing Factor Codes
  • Country Codes
  • Duty Codes
  • Currency Codes
  • Forecast Calculation Codes
  • Purchase Criteria Codes
  • Buyer Codes

PO11 Maintain Supplier Master

The Maintain Supplier Master program is used to mange a table of supplier records that are related to Vendor records in the Accounts Payable system.

PO13 Maintain Purchasing Info

Purchasing Info records define the relationship between a supplier and a product. For every supplier of a product, a separate Purchasing Info record will be created and maintained to manage the supplier specific properties of that relationship, i.e., the supplier's product code, purchase price from that supplier, etc. This allows the purchasing system to track an unlimited number of suppliers for any product; one of which will be nominated as the primary supplier.

PO15 Print Purchasing Masters

The Print Purchasing Masters program produces reports from the records in the Supplier Master table and the Purchasing Info table. The printed tables act as a convenient off-line reference tool that can be used for file maintenance or distributed with training material, and business process documentation.

PO16 Delete Inactive Supplier Product Records

The Delete Inactive Supplier Product Records program will purge all the records associated with the with the Purchasing Info records that have been marked for deletion by the Maintain Purchasing Info program.

PO17 Recalculate Landed Cost

The Recalculate Landed Cost program is used to update the Replacement Cost fields in the system inventory files when landing factor tables are modified. Products Types "PP" or "RM" will be processed. The Calculation will be based upon the information associated with Primary Suppliers only.