Print Purchasing Masters (PO15)

The Print Purchasing Masters (PO15) program produces reports that includes data from Maintain Purchasing Info (PO13) and Maintain Supplier Master (PO11). The Purchasing listing may be printed in Supplier sequence, listing all Products purchased from a Supplier or in Product sequence, listing all Suppliers for each Product.

Here are the steps to run PO15:

1. The Printer Selection screen automatically opens. Select the Printer destination and click OK.

2. The Report Parameters screen for PO15 opens.
   • Select a Format from the drop down list. Valid options include:
     • Supplier Master List - a listing of the Suppliers.

     • Purchasing Master List - a listing of Products by Supplier.

     • Supplier Master Mail Merge - a Word document and a tab delimited (.txt) flat file are created. For more information on the Mail Merge option, click here.

   • Select a Sequence from the drop down list. When using Format 3, Supplier Master Mail Merge, a Sequence selection is not required. Valid options include:
     • Supplier (Fmt1) - prints Supplier specific information (PO11). This sequence is only used with the Supplier Master List (format 1).

     • Supplier/Product (Fmt2) - prints Product specific information (PO13) by Supplier. This sequence is only used with the Purchasing Master List (format 2).

     • Product/Supplier (Fmt2) - prints Product specific information (PO13) in Product/Supplier order. This sequence is only used with the Purchasing Master List (format 2).

     • Supplier/Supplier's Product (Fmt2) - prints Product specific information (PO13) in Supplier and Supplier/Product Code order. This sequence is only used with the Purchasing Master List (format 2).

   • If a New Page for each Break is required, select the check box.

   • The Levels list box displays the various levels of detail available for the report. The levels predefined for PO15 are:
     • Detail Line
     • Supplier
     • Report Total

   • Select the Restrictions that apply to the Report by double clicking on the line in the list box. Restrictions allow you to tailor PO15 to your specific needs. The '>' before a Restriction indicates the Restriction is selected. Once a Restriction is selected, it can be de-selected but the '>' remains. An '*' before a Restriction means the Restriction is mandatory. PO15 includes the following Restrictions:
     • Print Landing Factors - when selected, the Landing Factors appear on the report.

     • Print GTIN-Format 2 - this Restriction can only be used with the Purchasing Master List format and Sequence 2, 3 or 4. When selected, the GTIN(s) associated with the Products on the report are printed.

   • Select the Range From and To for the report. The Range must match the Sequence selected; if, for example, the Sequence is Product/Supplier, you must enter Product Codes in the To and From fields.
     • In the From field, enter the starting 'code' for the report.

     • In the To field, enter the ending 'code' for the report.

     • The information displays in the list box below.

     • To add additional Ranges, repeat these steps.

       Note: To print the entire file (all Products), simply tab through the From and To fields. The list box displays *Start and *End in the From and To fields.

     • To delete a Range from the list box, double click on the line. The following message displays, "Do you wish to delete this range? Yes/No". Click Yes to delete the range.

   • When all of the information on the Report Parameters screen is complete, click OK to run the report.

3. The Report Complete screen opens when the report is generated. Click OK to accept the report and Abort to cancel the report.

^{Print Purchasing Master (PO15)}