Maintain Purchasing Info (PO13)

Header Section:

Purchasing Info records define the relationship between a supplier and a product. For every supplier of a product, a separate Purchasing Info record will be created and maintained to manage the supplier specific properties of that relationship, i.e., the supplier's product code, purchase price from that supplier, etc. This allows the purchasing system to track an unlimited number of suppliers for any product; one of which will be nominated as the primary supplier.

The Maintain Purchasing Info program is operated by selecting the supplier code you wish to create or maintain a purchasing info record for, and then selecting the product code. If you are reviewing the purchasing info records for one supplier, you will find that the database navigation buttons will display the records in that sequence.

When the Maintain Purchasing Info program is used to create new relationships between a supplier and a product, the initial values for some fields are often the same from record to record. To establish defaults for those values, see the Default Field Values later in this chapter.( by operator or by company)

Supplier Code
To maintain purchasing info records, you must first identify the supplier whose records you wish to work with by entering it into this field.

When an existing Supplier record has been selected, the supplier's name, country and currency will be displayed in the supplier area of the form.

Product Code
After a Supplier Code has been identified, you must specify the Product Code of an existing or new Purchasing Info record you wish to modify or create. This creates the relationship between the product and the supplier. A product can be purchased from numerous suppliers so there will be a separate PO13 record for each supplier/product relationship. One of the suppliers will be denoted as the primary supplier using the checkbox on the Purchasing Folder.

When an existing product code is entered, the product description, stock keeping unit (SKU) value and the product Type are displayed in the product area of the form.

The Record Review buttons, Find and new Supplier Product notes are based on the Product record instead of the Supplier record.

Supplier/Product Notes
Enter notes specific to this product/supplier combination. These notes are not the same as the Supplier Notes entered in PO11.

Record Status Display
The record status panel displays the following:

Record Flagged for Deletion
When a Purchasing Info record has been flagged for deletion in PO13, the "Record flagged for deletion!" message will appear on the left side of the status panel. To flag a record for deletion, press the Delete button. If later you want to re-activate the product/supplier relationship you can press the re-activate button at the bottom of the screen. Records flagged for deletion will be purged when the Delete Inactive Supplier Product Records (PO16) program is executed.

Last Price Change
The date of the last price change to the current purchasing info record is displayed in the center of the status panel.

Replacement Cost
The Replacement Cost of each purchasing info record is calculated and displayed on the right side of the status panel.

Re-Activate Button
When a purchasing info record has been flagged for deletion it will be indicated in the information panel of the Maintain Purchasing Info (PO13) program. The status of the record can be returned to active by pressing the button.