P/O Ship-To Addresses (PO01)

The Maintain Ship-to-Addresses (PO01) program is used to manage a table of addresses that can be provided to suppliers as the locations to which goods or materials from purchase orders should be shipped.

  • The Ship-to addresses entered in PO01 display in the Create Purchase Order (PO40) program in the 'Ship To' section by default and subsequently prints on the Purchase Order.

The following defines every field in PO01:

  • Ship to Code - enter or select from the query a Ship to Code. The Ship to Code can either be 'DEFLT' or a specific warehouse.

    • If all of your shipments are to be received at one location it is best to use 'DEFLT' as the Ship To Code, however, if you shipments are received at various locations depending on the ordering warehouse then you may wish to create Ship-To Addresses for each warehouse.

    • For example, if you have warehouses 01 and 02, enter the warehouse code in the Ship To Code field and enter the pertinent address information. When the warehouse is selected in PO40 the corresponding ship-to for the selected warehouse is automatically retrieved.

  • Ship To Name - enter the Ship To Name. You can enter a maximum of 30 alpha numeric characters in this field.

  • Address 1 - enter the first line of the address. You can enter a maximum of 30 alpha numeric characters in this field.

  • Address 2 - enter the second line of the address. You can enter a maximum 30 alpha numeric characters in this field.

  • Address 3 - enter the third line of the address. You can enter a maximum of 30 alpha numeric characters in this field.

  • Address 4 - enter the fourth line of the address. You can enter a maximum of 30 alpha numeric characters in this field.

The following table outlines the functionality of each button on the PO01:

Button Label Icon Functionality
Submit Submit Saves the information for the current record.
Delete Delete Deletes the information for the current record. The following restrictions exist when deleting a ship to record:
a) If the ship to is entered in the Default Ship To field in Maintain Supplier Master (PO11), the following message displays: "You can not delete this record since it's being used in PO11. OK". You must remove the ship to from PO11 before you can delete the record from PO01.
b) If the ship to is used on a purchase order, the following message displays: "You cannot delete this record since it’s being used within a purchase order via PO40. OK". You cannot delete the record until all affected purchase orders are received or deleted.
Clears Clear Clears all of the fields in PO01.

Maintain Ship-To-Addresses
Maintain Ship-To-Addresses (PO01)