Month End Procedure for Sales Analysis (SA)

The following table identifies all of the programs used during the Month End process. Each program is identified as being Mandatory, Recommended or Optional during the Month End process. These terms are defined as:

  • Mandatory - The program must be run each Month (Period) End.

  • Recommended - The Month End process is not dependent on this program, but it is urged that the program be run. This program preserves the integrity of cross-reference files and purges eligible records from certain files.

  • Optional - This program is not required but is useful if you are using the feature or process.

The following table lists all of the Month End programs:

M/R/O

Program

 Description
Recommended

SA70

 Execute the Year To Date sales analysis diagnostic.
When paying commissions upon the Invoicing of a Sales Order:
Optional SA51
SA60 		Print the desired commission Report.
When paying commissions upon the receipt of payment:
Optional SA56
SA54
SA56
 
 
SA57		 Print Outstand Commissions Report, select No to archive items.
Maintain Invoice Commissions payable as required.
Print final copy of Outstanding Commission Report (A/P invoice will be generated, if Vendor Code is assigned to Sales Rep, and commissions paid will be archived)
Purge commissions as required.
When paying royalties upon the Invoicing of a sales order:
Optional SA58
SA57
SA58
 
 
SA61		 Print Outstanding Royalties Report, select No to archive items.
Maintain royalties payable as required.
Print final copy of Outstanding Royalties Report (A/P invoice will be generated, if vendor code is assigned in SA05, and commissions paid will be archived)
Purge royalties as required.
Produce Daily Sales Reports (including MTD & YTD statistics):
Optional SA30
SA31
SA32
SA33
SA34
SA35		 Generate Exec. Summary Stats
Print Ship Via Sales report
Print Source Sales report
Print Salesman Sales Summary report
Print Executive Summary report
Produce Monthly Sales reports:
Optional SA81
SA82
SA83
SA84
SA85
SA86
SA87		 Print Customer Sales reports
Print Product Sales reports
Print Customer/Product sales reports
Print Product/Customer sales reports
Print Flyer Sales report
Print Customer/Product sales reports
Print Contract sales reports
Optional SA88 Contract/Flyer Closing
Run this program to close customer contracts and flyers if using either of these features.
Mandatory SA89 Close sales fiscal period.
Note: Be sure to all inventory adjustments for the month being closed have been posted via program IC50 before running this program.
Note: DO NOT run program SA89 until you have printed all sales reports for the month. You have until next month end before this program must be run. Until then, sales are logged as "Next Month" sales.
YEAR END   Upon running SA89 for period 12, the Current Year statistics will automtatically be rolled into the "last Year" fields. The user is not required to perform any special tasks.

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