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Month End Procedure for General Ledger
The following table identifies all of the programs used during the Month End process. Each program is identified as being Mandatory, Recommended or Optional during the Month End process. These terms are defined as:
- Mandatory - The program must be run each Month (Period) End.
- Recommended - The Month End process is not dependent on this program, but it is urged that the program be run. This program preserves the integrity of cross-reference files and purges eligible records from certain files.
- Optional - This program is not required but is useful if you are using the feature or process.
The following table lists all of the Month End programs:
| M/R/O | Program | Description |
| Mandatory | GL70 | Run G/L Diagnostics (debits must equal credits in the Collector File or else the month will not close) |
| Mandatory | GL30 GL31 |
Post all journal entries |
| Optional | GL20 GL21 GL80 |
Maintain/post standard journal entries |
| Optional | GL50 | Print a Trial Balance. |
| Mandatory | GL81 | Run a Preliminary G/L Report |
| Optional | GL82 | Post standard allocations (you must run at least one Preliminary GL81 prior to running this program) |
| Mandatory | GL81 Preliminary |
Run another Preliminary G/L Report if any more adjusting entries or allocations have been posted |
| Optional | GL51 GL52 GL55 (sets) |
Print preliminary (working copies) of the financial reports |
| Optional | GL30 GL31 |
Post any required adjusting entries and, if desired, re-run Preliminary Financials. Note: You do not need to re-run another GL81/Preliminary because GL31 updates the Preliminary Balance field used by GL51. |
| Mandatory | GL81 Final |
Once all postings are complete and the preliminary Financials are acceptable, close the General Ledger fiscal period by printing a Final Report |
| Optional | GL51 GL52 GL55 (sets) |
Print final copies of the financial reports |
