Month End Procedure for Accounts Receivable (AR)

The following table identifies all of the programs used during the Month End process. Each program is identified as being Mandatory, Recommended or Optional during the Month End process. These terms are defined as:

  • Mandatory - The program must be run each Month (Period) End.

  • Recommended - The Month End process is not dependent on this program, but it is urged that the program be run. This program preserves the integrity of cross-reference files and purges eligible records from certain files.

  • Optional - This program is not required but is useful if you are using the feature or process.

The following table lists all of the Month End programs:

M/R/O Program Description
Mandatory IN42
IN43
IN44		 Complete all invoice cycles by printing, scheduling and updating all invoices and credit notes in each sales office used.
Mandatory AR30
AR31		 Post all cash receipts and perform all desired adjustments to customers' A/R invoices.
Recommended SU70
SU71
AR71
AR72
AR70		 Run customer master file diagnostic & print report.
 
Run accounts receivables diagnostic & print report.
 
Run A/R diagnostic & balance to GL control account.
May be done in the future, but are NOT required at this time.
The programs listed in the following row are required only if producing "Real" Interest invoices for overdue customer accounts:
Optional AR80
AR81
AR82		 Run interest calculation program **Only if using "Real" Interest**
Alter interest invoices if required.
Print invoice audit trail.
May be done in the future, but are NOT required at this time.
The programs listed in the following row are required only if producing "Real" Interest invoices for overdue customer accounts:
Optional IN42
IN43
IN44		 Complete the interest invoice cycle by printing, scheduling and updating the interest invoices for each sales office used.
Recommended AR83 Print Overdue Analysis report. The length of the report can be reduced by selecting the "Zero Balance Customer" restriction. This report will consider customers' terms.
Recommended AR84 Print Customer Aging report. The length of the report can be reduced by selecting the "Zero Balance Customer" restriction. This report will NOT consider customers' terms in the aging.
Optional AR85 Print Customer Statements. If using "Memo" interest, ensure to select the "Calculate Interest" restriction.
Mandatory AR89 Close Accounts Receivable fiscal period.
Recommended AR87 Delete paid off invoices. Run this program as required to purge surplus history from the open a/r invoices file and transfer payments to the payment history file.

 
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