Month End Procedure for Accounts Payable

The following table identifies all of the programs used during the Month End process. Each program is identified as being Mandatory, Recommended or Optional during the Month End process. These terms are defined as:

  • Mandatory - The program must be run each Month (Period) End.

  • Recommended - The Month End process is not dependent on this program, but it is urged that the program be run. This program preserves the integrity of cross-reference files and purges eligible records from certain files.

  • Optional - This program is not required but is useful if you are using the feature or process.

The following table lists all of the Month End programs:

M/R/O Program Description
Mandatory AP30
AP31		 Post all Accounts Payable Invoices.
Mandatory AP33 Print the Freight Invoice Audit Trail.
Mandatory AP43 Print all Computer Cheque registers.
Mandatory AP50
AP51		 Enter & Post all Manual Cheques and print all Manual Cheque Registers.
Mandatory AP80
AP81		 Enter & Post all Cancelled Cheques and print all Cancelled Cheque Registers.
Recommended AP70 Run Accounts Payable diagnostic and ensure A/P control account balances to A/P sub-ledger.
Recommended AP83 Printed Aged Trial Balance.
Mandatory AP89 Close Accounts Payable Fiscal Period.

 
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