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Day End Procedures
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Day End by Module Accounts Payable Accounts Receivable Invoicing Inventory Control Order Entry Purchasing Sales Analysis Retail Sales Company Control |
General Information for Month End Procedures:
This section of the Online Help outlines the procedures for running the Day End process for all of the modules with a Day End cycle.
- Audit Trails - It is recommended that all audit trails and registers be run once a day. This will ensure that all sub-system updates and postings to the General Ledger have occurred on a timely basis.
- Register Programs - Various reports in PointForce Enterprise not only provide information but also perform updates within the software and post into the general ledger. Upon completion, the user is presented with a Report Complete window prompting for the input of Acceptance Codes; upon input of these two codes from the printed report, PFE will perform the updates & postings listed.
- Here is an example of the Report Complete window:
Because many of these reports cannot be printed again, and because they form the detailed 'backup' of summary entries made into the general ledger, the paper printouts should be safeguarded and stored for convenient future reference if needed.
The following programs produce "Registers":
- Here is an example of the Report Complete window:
| Program | Updates Performed | |
| Accounts Receivable: | ||
| AR31 | Print Cash Receipts/Adjustments | Updates customer’s A/R, posts to G/L accordingly |
| AR58 | Print Alter Terms Audit Trail | Adjusts customer’s open A/R by altering invoice terms |
| Accounts Payable: | ||
| AP31 | Invoice Audit Trail Report | Updates vendor’s stats & open A/P, posts to G/L accordingly |
| AP33 | Freight Invoice Audit Trail | Updates freight invoices assigned in AP32 |
| AP51 | Manual Cheque Register | Updates vendor’s stats & open A/P, posts to G/L accordingly |
| AP43 | Computer Cheque Register | Updates vendor’s stats & open A/P, posts to G/L accordingly |
| AP81 | Cancelled Cheques Register | Cancels A/P cheque, updates vendor’s stats, reinstates A/P |
| General Ledger: | ||
| GL31 | Print/Post Journal Vouchers | Performs postings into G/L |
| Inventory Control: | ||
| IC51 | Print Stock Adjustments Report | Performs postings into G/L for products adjusted |
| Invoicing: | ||
| IN44 | Print Invoice Register | Updates customer’s A/R, posts to G/L accordingly |
| Purchasing: | ||
| PO64 | Print Receiving Register | Updates open POs from vendor, posts to G/L (r/a only) |
| Recode/Merge: | ||
| RM86 | Print Customer Recode/Merge Log | |
| RM73 | Print G/L Recode/Merge Log | |
| RM83 | Print Product Recode/Merge Log | |
| RM76 | Print Vendor Recode/Merge Log | |
For information on the Day End procedures for each specific module, click on the links listed above.
Once you run through the Day End procedures for each module, the invoice cycle (Day) will be complete. At this point you may wish to shutdown and re-boot your UNIX / NT system, just to keep everything clean. This can be performed daily (or more realistically, weekly).
- Variations on the above modules should be tailored to your specific needs depending on the use of job streaming and custom requirements - your SMB Business Consultant can work with you in this regard.
