Purchasing (PO) Typical Cycles

Purchasing:

  1. Print Purchasing Hot Sheet (PO21)
    • Used to analyse products not covered by POs or products overdue.

  2. Print Reorder Report (PO20)
    • Used to analyse products purchased from suppliers.

  3. Create Purchase Orders (PO40)
    • Enter orders to suppliers
    • Ensure correct "Expected Date" to monitor overdue POs.

  4. Print Purchase Orders (PO42)
    • Used to print POs to printer for sending to suppliers.

  5. P.O. Receiver Inquiry/Print (PO43)
    • Used as checklist for receiving goods in warehouse.
    • Include packing list number from supplier.

Receiving:

  1. Receive Stock (PO60)
    • Used to receive product into warehouse and into PointForce Enterprise (PFE).
    • "Update batch" to put stock into inventory.

  2. Print Invoice Recap (PO62)
    • Printout used to ensure product received at proper cost and proper quantity.
    • Printed after receipt of goods.
    • Attach printout to supplier packing list and receiving copy.

  3. Print Receiving Register (PO64)
    • Printout used to summarize all products received (quantities, costs, landing factors, etc.).
    • Must be kept in safe place for future reference.
    • Usually printed once per day (as part of day-end routine).

 
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