Purchase Order Archive - Work Order Special Instructions (PO42)

Note: if you are printing the Purchase Order directly from PO40, you must select the 'Treat this PO as printed?' check box on the Send To window to Archive the data and have it accessible in the PO42 View(s) of iTopia.

• The PO42 print program from PointForce Enterprise is captured and transformed into digital form for access in the various Purchase Order Archive Views. For more information on Report Archiving, click here.

• On the hard copy print from PointForce Enterprise:
  • The Work Order Special Instructions section of the PO42 Report identifies the Special Instructions that accompany Work Order Products.

• In the Digitization process from hard copy to data, this section becomes a distinct View, the Purchase Order Archive - Work Order Special Instructions (PO42) View.

• Relationships between the other Purchase Order Archive Special Instructions have been created in each View, allowing you to access the entire Purchase Order Archive by:
  • Clicking the View Record Details icon. The Work Order Special Instructions detail View opens, and in the Related section of the window (at the bottom of the screen), you can select any of the Purchase Order Archive (PO42) options.

    OR

  • Clicking the Link To icon. You can select any of the Purchase Order Archive (PO42) options from the list OR you can select the Related Resource Group option and then select any of the Purchase Order Archive (PO42) options.

Additional Information on the Purchase Order Archive-Work Order Special Instructions (PO42) View:

• This View gives you access to all of the Work Order Special Instruction details that are in the Report Archive data base.

• Utilizing the Search Criteria, you can narrow your search results to just those Purchase Orders that meet your criteria. For example, you can enter a specific Purchase Order number into the PO Number field in the Search Criteria section and only that Purchase Order displays in your search results.

• Note: You must enter the PO Number in its entirety, for example you must enter ALL leading zeros, or substitute an * for the leading zeros.

• If you simply click on Search, with no Search Criteria defined, the Search Results will give you a listing of ALL Work Order Special Instructions by PO in descending order.

• For additional information on searching for data, see PointForce Search Tips .

• For more information on the Search Page in iTopia, click here.