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Invoice Audit Trail Register - GL Summary (AP31)
The Invoice Audit Trail Register-GL Summary (AP31) View provides you with a digitized version of the GL Summary from the Invoice Audit Trail Registers (AP31) produced in PF Enterprise 6.0 (or higher) once the acceptance codes are entered.
- The AP31 print program from PointForce Enterprise is captured and transformed into digital form for access in the various Invoice Audit Trail Views. For more information on Report Archiving, click here.
- On the hard copy print from PointForce Enterprise:
- The GL Summary section of the AP31 Invoice Audit Trail provides a GL summary for all Invoices on the Audit Trail.
- In the Digitization process from hard copy to data, this section becomes a distinct View, the Invoice Audit Trail - GL Summary (AP31).
- Relationships between the other Invoice Audit Trail components have been created, allowing you to access the entire AP31 Audit Trail by:
- Clicking the View Record Details icon. The GL Summary detail View opens, and in the Related section of the window (at the bottom of the screen), you can click any of the Invoice Audit Trail (AP31) options.
OR
- Clicking the Link To icon. You can either select any of the Invoice Audit Trail (AP31) options from the list OR you can select the Related Resource Group option and then select any of the Invoice Audit Trail (AP31) options.
- Clicking the View Record Details icon. The GL Summary detail View opens, and in the Related section of the window (at the bottom of the screen), you can click any of the Invoice Audit Trail (AP31) options.
Additional Information on the Invoice Audit Trail-GL Summary (AP31) View:
- This view gives you access to the GL Summary for the AP Register details that are in the Report Archive data base. Each Invoice Audit Trail GL Summary displays the net debits and credits for each GL Account associated with the Invoices on the Audit Trail.
- Utilizing the Search Criteria, you can narrow your search results to just those Invoice Audit Trail Registers that meet your criteria. For example, you can enter a specific Invoice Audit Trail Report number into the Report Number field in the Search Criteria section and only that Register displays in your search results.
- Note: You must enter the Report Number in its entirety, for example you must enter ALL leading zeros, or substitute an * for the leading zeros.
- If you simply click on Search, with no Search Criteria defined, the Search Results will give you a listing of ALL Invoice Audit Trail Registers in descending order.
- For additional information on searching for data, see PointForce Search Tips.
- For more information on the Search Page in iTopia, click here.
