Accounts Payable - Cancelled Receipts Register (AP37)

Related Views
Cancelled Receipts Journal-GL Summary
Cancelled Receipts Journal-Receipt Detail

The Accounts Payable-Cancelled Receipts Register (AP37) View provides you with a digitized version of the Cancelled Receipts listing from the Cancelled Receipts Registers (AP37) produced in PF Enterprise 6.0 (and higher) once the acceptance codes are entered.

  • The AP37 print program from PointForce Enterprise is captured and transformed into digital form for access in the various Cancelled Receipts Register Views. For more information on Report Archiving, click here.

  • On the hard copy print from PointForce Enterprise:

    • The first section of the AP Cancelled Receipts Journal Register identifies the Cancelled Receipts and their relevant Register details, such as Receipt number, Supplier code, and the GL posting for each Receipt.

    • You also have the Receipt Details printed below.

  • In the Digitization process from hard copy to data, these two sections are broken down into two distinct Views:

    • The AP Cancelled Receipts Journal (AP37) View contains the Receipts and their relevant Register details.

    • The AP Cancelled Receipts Journal - Receipt Detail (AP37) View contains the Receipt Details of each Receipt.

  • Relationships between the two Register components have been created in each View, allowing you to access the Receipt Details of each Receipt line from the Register by either:

    • Clicking the View Record Details icon. The Cancelled Receipts Journal detail View opens, and in the Related section of the window (at the bottom of the screen), you can click the Cancelled Receipts Register-Receipt Detail (AP37) option.

      OR

    • Clicking the Link To icon. You can either select the AP Cancelled Receipt Journal-Receipt Detail (AP37) option from the list OR you can select the Related Resource Group option and then select the AP Cancelled Receipt Journal-Receipt Detail (AP37) option.

Additional Information on the AP Cancelled Receipt Journal Register (AP37) View:

  • This View gives you access to all of the Cancelled Receipts Register details that are in the Report Archive data base.

  • Utilizing the Search Criteria, you can narrow your search results to just those Cancelled Receipt Registers that meet your criteria. For example, you can enter a specific Report number into the Report Number field in the Search Criteria section and only the associated Register displays in your search results.

  • Note: You must enter the Report Number in its entirety, for example you must enter ALL leading zeros, or substitute an * for the leading zeros.

  • If you simply click on Search , with no Search Criteria defined, the Search Results will give you a listing of ALL Cancelled Receipt Registers in descending order.

  • For additional information on searching for data, see PointForce Search Tips.

  • For more information on the Search Page in iTopia, click here.