Recover Invoices for Re-Print (IN99)

The Recover Invoices for Re-Print (IN99) is used to flag previously printed invoices/credits as unprinted. Recovering invoices/credits allows you to modify the data in Enter Inv/Direct Bills/Credits (IN41) and subsequently re-print the invoice/credit. Note: Once invoices are printed and you enter the acceptance codes, they are flagged to avoid re-printing and to allow update via the Schedule Invoices/Credits (IN43) program. As long as IN43 is not run, the invoice/credit can be recovered, modified and re-printed. Any original invoice copies must be manually identified and controlled/disposed. Re-printed invoices are not identified as such.

Note: You cannot execute IN99 if IN43 or IN44 is running and the acceptance codes have not been entered. The message ‘Invoice Recovery cannot be accessed. Either IN43 or IN44 have been started. OK’. Click ‘OK’ to close the message. IN99 will automatically close. You will not be able to recovery any of the invoices that have been processed through IN43 and IN44.

When you execute IN99 the Sales Office selection panel displays. You must select the appropriate Sales Office for invoice/credit that you want to recover.

Once you have selected a Sales Office the Recover Invoices for Re-Print panel opens. The following list defines every field and button in IN99:

• Invoice Number - enter the invoice/credit number that you wish to recover.

• Start Recovery - Click the Start Recovery button to begin the recovery of the invoice. If the recovery is successful the message ‘Invoice found and transferred. OK’ displays. Click ‘OK’ to clear the message and complete the recovery. You can now recall the invoice in IN41, make the necessary modification and re-run IN42.

  The entered invoice/credit cannot be recovered under the following circumstances:

  • The incorrect Sales Office has been selected for the entered invoice/credit. The message ‘Invoice not found. OK’ displays. Click ‘OK’ to clear the message and re-enter the invoice/credit number.

  • The invoice/credit selected was deleted in IN41. The message ‘Invoice xxxxxxx has been deleted. You can not recall a deleted Invoice. OK’ displays. Click ‘OK’ to clear the message and re-enter the invoice/credit number.

  • The invoice has been processed through IN43/IN44. The message ‘Invoice cannot be found in the register file. OK’ displays. Click ‘OK’ to clear the message and enter the appropriate invoice.

• Cancel - Click the Cancel button to close IN99 without recovering the entered invoice/credit number.