Print Invoices/Credit Notes (IN42)

DRAFT - Under Construction

Print Invoices/Credit Notes (IN42)

This program prints Invoices/notes entered via program IN41. If invoices and credit notes are not being processed separately (per IN00), all invoices/credit notes entered since the last printing will be printed. If invoices and credit notes are being processed separately, either invoices or credit notes must be requested in order to print selectively, all items in either category entered since the program was last run.
All invoices/notes in a batch will be dated per the initialization date entered in program IN41. Note that when credit notes are processed separately throughout a period but not printed (i.e.. the credit note batch is added to during the period and printed perhaps at the end of the period), the batch will be dated per the initialization date entered in IN41 when the first credit note in the batch was entered.
Once a batch of invoices has been printed and accepted, if there are more invoices for the same date for the same sales branch, they may be entered via program IN41 and printed via IN42. However, if a subsequent batch of invoices for the same sales branch is for a different date, then the Invoice Scheduling program (IN43) must be started (it doesn't need to be completed) before input of the next batch may begin.
Invoices and notes will print in the sequence specified in IN00; i.e., in either Invoice Number, Customer, or Ship Via sequence.
The number of invoice copies printed for each customer is determined by the flag in SU13 (Customer Master). Multiple copies of the same invoice will print consecutively.
The invoice shows the status of every line on the order (not just the lines invoiced). This gives the customer a complete picture of his order. The invoice is addressed in one of the following ways:

If the Send Invoice To field is set to "S", the invoice is addressed with the Sold-to and Ship-to names and addresses printed in the appropriate boxes.
If the Send Invoice To field is set to "P", the invoice is addressed with the Paying Office name and address printed in the Sold-to box and the Sold-to name and address printed in the Ship-to box. The Ship-to address is not shown on the invoice.
If the Send Invoice To field is set to "R", the invoice is addressed with the Ship-to name and address printed in both the Sold-to and Ship-to boxes.

Sales Office screen

Select which sales office you want to print the invoices for.

Printer Selection screen

Select which printer you want the invoices to print on or if you want to send the invoices to the Fax or Email systems.

Special processing for Credit Card Invoices:

If you are using the optional Credit Card authorization functionality please note the following: The Invoice form will print up to two Payment Information Blocks per invoice. Only the last four numbers of a credit card are legible; all other characters will be asterisked out (*) for security purposes.
If there are invoices that are not able to print because they were not Authorized, then a window will display the list of invoices requiring Authorization.
**All Invoices appearing in the List Of Invoices/Credits Not Printed MUST be Authorized in AR39 and printed prior to continuing the invoice cycle.
When invoices are printed, the invoice total is fixed and payment amounts are adjusted for authorization. When the invoices are accepted, the authorization transactions are written to the queue to draw from the pre-authorization amounts.

List of Invoices/Credits Not Printed