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Miscellaneous (IN41)
DRAFT - Under Construction
Invoices/Credit Notes (IN41) - MISC folder
Slsm
Enter the Sales-Rep code, as previously defined via program SU05, to be assigned to this invoice. This field defaults to the Sales-Rep code from the customer's master file record. The Sales-Rep code is overridden only if a different Sales-Rep is to be credited for this sale.Sales commission reporting is based upon the Sales-Rep code assigned to the sales order/invoice, not upon the Sales-Rep coded on the customer's master file record (which may or may not be the same).
If no Sales-Rep record exists for the code entered, the program enters the "Master File Lookup" routine .
2nd Slsrep
If a 2nd Sales-Rep was involved in this sale, Type a valid Sales-Rep code, as previously defined via program SU05. This Sales-Rep code overrides any 2nd Sales-Rep coded via SA01 for all product detail lines on the invoice.Comm % Split
Enter the commission-split % for Sales-Rep 2. This percent overrides any 2nd sales-rep's rate coded via SA01 for all product detail lines on the invoice.Commission for the 2nd sales-rep will be calculated as:
Commission Split % * Sales-Rep 1's Commission
E.g.: If Sales-Rep 1's commission is $20.00 and Sales-Rep 2 has a 5% split rate, Sales-Rep 2's commission will be $1.00 (5% of $20.00). Sales-Rep 1's commission is reduced to $19.00.
AR Terms
The AR Terms code is used by the Accounts Receivable system as part of the open item record and is used by the Customer Inquiry, Customer Statement and Overdue Analysis programs to properly calculate the customer's aged overdue balances. Invoices with non-standard terms are highlighted in those programs. The number of days to pay, number of installments or due date for payment is configured against each Terms Code by the Maintain Support Tables program.The default AR Terms code is drawn from the Customer Master. The terms code is overridden only if this order's terms are different from the customer's standard terms.
Note that an invoice's overdue status is calculated based upon the invoice date (i.e., GL posting date entered in the Enter Invoices, Direct Bills & Credits program) of an order. The Terms Code may also be changed by the Enter Invoices, Direct Bills & Credits program before it is scheduled or after it has been posted to the AR system using the Alter AR Invoice Terms.
Taken By
Enter the initials/name of the person entering this document. Memo information only (may be printed on the shipping document and/or customer invoice).Store #
If a store number is specified in the customer's master file record (SU13, field 54), then this field is automatically defaulted to that store number and the program does not stop in this field for entry.If Store# in the customer's master file record is set to "Y", then this program will stop for entry of a store number.
If Store# in the customer's master file record is set to "N", then this program will not stop for entry of a store number.
The store number may be referenced on the shipping document and customer invoice. It will be displayed as part of the order header information when an order is recalled for review (OE45) or an invoice is recalled for review (IN45).
Dept.
If a department number is specified in the customer's master file record (SU13, field 55), then this field is automatically defaulted to that department number and the program does not stop in this field for entry.If Dept.# in the customer's master file record is set to "Y", then this program will stop for entry of a department number.
If Dept.# in the customer's master file record is set to "N", then this program will not stop for entry of a department number.
The department number may be referenced on the shipping document and customer invoice. It will be displayed as part of the order header information when an order is recalled for review (OE45) or an invoice is recalled for review (IN45).
At this point the header details roll off the screen and the program positions for entry of invoice detail lines.
Invoice To
This field identifies which address is to be printed as the "Sold To" address (i.e., mailing address) on this order's invoice. Valid responses are:- S - (Sold To Address) Use customer's address from the Customer Master File record.
- P - (Paying Office Address) Use address of the paying office for this customer.
- R - (Receiving Address) Use the order's ship-to address.
Freight
This field defaults to the customer's freight terms code (SU13, field 32). Enter to accept the default value or Type a valid code as follows:- PR - Prepaid
- CO - Collect
- PC - Prepaid & Charge
F.O.B.
Enter the desired F.O.B. description for this invoice, 15 characters maximum. This is a memo field only that typically prints on the customer invoice.Apply Credit To
For credit notes only, enter the invoice number that this credit note refers to or F12 if no invoice number is available/applicable. For manually entered credit notes only. To generate a credit note from Invoice History, select program option "ACredit" from the program option list (selected from field 01; you must be in "Credit Note" mode).If an invoice number is entered, a "comment" detail line is generated automatically referencing the invoice number entered. The credit note generated will be applied to the invoice referenced thereby eliminating the need to later apply the credit to an invoice via "Fixup" in program AR30. The invoice number entered must still exist in the customer's file.
If no invoice number is entered, a new open item record will be generated for the credit note.
Summary Invoice component
With Summary Invoicing activated, the following window will appear for each customer's invoice for customers flagged with Summary Invoicing active.You have the opportunity to retain the Summary invoice flag as set on the Customer Master record in SU13, or treat the invoice as Regular. When choosing Summary, you must also select the appropriate Cost Centre code and type in the appropriate Requisitioned by name prior to pressing the OK button to continue. If you press Cancel at any time within this message window, the invoice automatically reverts to Regular status.
Cost Centre
- from available list as maintained via SI01for this customer. Only Active cost Centres are available for input. Prints on the invoice (IN42).Requisitioned by
- Text field input required each time you process a Summary Invoice. Prints on the invoice (IN42).
