Price List - Products (IM18)

The Price List - Products folder in Maintain Price Lists (IM18) is used to assign Products to a Price List. On this folder, you can view all of the Products associated with the Price List entered.

Here are the steps to add or modify a Product on a Price List:

• Enter or select from the query the Price List code. The Price List Query can be sorted by any of the following options:
  • Price List
  • Currency + Price List
  • Price List Type + Price List
  • Master Price List + Price List

  Price Lists are defined in IM18/Price Lists-General. Once the Price List code is entered, the Price List description and the Currency, Price List Type and Master Price List (MPL) associated with the selected Price List automatically display on the screen.

  Once a Price List is entered, specific fields are available depending on the Price List Type. The following fields are available for each Price List Type:

• Enter or select from the query the Product code to be added to/modified on the Price List. The Product Query can be sorted by any of the following options:
  • Product
  • Description + Product
  • Product Line + Product Group + Product
  • Product Line + Product Group + Sort Seq + Product
  • Page + Product
  • Product Type + Product
  • Inventory Brands + Product
  • UPC Code + Product
  • EAN + Product
  • Global Trade Number + Product
  • Associated Item + Product
  • Royalty Code + Product
  • Mark-Up Category Code + Product

  Once the Product code is entered, the Product Description (Main Language, both Description fields) from Maintain Inventory Master (IM13) automatically displays beside this field.

  If the Product and Price List have been transferred to the future price file in Maintain Future Price Lists (IM21), a warning message displays advising that any changes made now may be lost once the future prices have been transferred by IM22. You may continue making changes in IM18, however when IM22 runs the pricing from IM21 will replace any changes made in IM18.

• The Pricing Method field is available for Contract, Special, Common Quote and Flyer Price Lists. Master Price Lists default to the Fixed Price pricing method.

  Select a Pricing Method from the drop down list. Valid options include:

  • Fixed Price
  • Discount off Master Price
  • Markup on Cost
  • Gross Margin
  • Master Price Multiplier

  For more information on each Pricing Method, click here.

  Once the Product has been added to the Price List, the Pricing Method field is unavailable or greyed out. If you want to modify the Pricing Method in this scenario, you must delete the Product from the Price List and then re-add the Product. If the Product is already on an Order/Quote for the Price List, you will be unable to delete the Product until the Invoicing cycle is complete for the Order or until the Order/Quote is deleted. To find the Orders that the Product exists on for the selected Price List, use Display Product Availability (IC45/I1).

  The grid automatically adjusts once a Pricing Method is selected. The following fields are enabled in the grid for each Pricing Method: (For additional details on each Pricing Method, click here.)

  • Fixed Price - Selling Price and Gross Margin %
  • Discount off Master Price - Discount off Master Price and Gross Margin %
  • Markup on Cost - Markup on Cost and Gross Margin %
  • Gross Margin - Gross Margin %
  • Master Price Multiplier - Master Price Multiplier and Gross Margin %

• The Quantity Break defines the quantities at which selling price breaks occur. The Quantity Break field defaults to the Quantity Break assigned to the MPL associated with the Product as defined in IM13/Pricing. If the Product is not assigned to a MPL in IM13 that is related to selected Price List, then this field is blank in IM18. The Quantity Break assigned to the Product in IM18 automatically updates the IM13 record when the Product is on a Master Price List.

  The Quantity Break field can be updated for Contract, Special, Common Quote and Flyer Price Lists when the Pricing Method is one of the following:

  • Fixed Price
  • Markup on Cost
  • Gross Margin

• The All QB checkbox is available for all Pricing Methods except Fixed Price. Selecting the All QB checkbox applies the percentage or multiplier entered in QB1 to all Quantity Breaks.
  • Select the All QB checkbox.

  • In the grid, enter the percent or multiplier value in the Discount off Master, Mark up on Cost, Gross Margin % or Master Price Multiplier field for the first Quantity Break level and tab out of the field. If a value already exists in this field, you must re-enter the value and tab out of the field in order to invoke the All QB function.

  • All QB levels automatically display the same value as QB1.

  • When the Product is recalled into the grid, the All QB checkbox is no longer selected.

• The Price per Unit is the 'Unit of Measure' code which, when applied to the Product, describes the way the selling price is expressed. The Price per Unit field defaults to the Price per Unit value assigned to the MPL associated with the Product as defined in IM13/Pricing. If the Product is not assigned to a MPL in IM13 that is related to the selected Price List, then this field is blank in IM18. The Price per Unit value assigned to the Product in IM18 automatically updates the IM13 record when the Product is on a Master Price List.

  The Price per Unit field can be updated for Contract, Special, Common Quote and Flyer Price Lists when the Pricing Method is one of the following:

  • Fixed Price
  • Markup on Cost
  • Gross Margin

  Note: Price per Unit codes can also be assigned to a Quantity Break Level (IM09/QBC). For example, QB1 might have a Price per EA, and QB2 might have a Price per DZ. If the QB has a Price per Unit code assigned, the QB Price per Unit code has a higher priority than the Price per code from IM13 or IM18.

• The Start Date field is a mandatory field for Products on Special, Contract and Common Quote Price List Types. The Start Date field defaults to the Start Date assigned to the Price List in IM18/Price Lists-General. To change the date, enter or select from the query a new date in the Start Date field.

  Note: The Start Date for a Flyer is not displayed on this folder; this date can only be changed on the IM18/Price List-General folder.

  • If a Sales Order is dated prior to the Start Date, the Special, Contract, Common Quote or Flyer pricing is not applied.

• The Expiry Date field is an optional field used with Special, Contract and Common Quote Price Lists. This field determines when the Special, Contract or Quote expires. The Expiry Date field defaults to the End Date assigned to the Price List in IM18/Price Lists-General. To change the date, enter or select from the query a new date in the Expiry Date field.

  Note: The Expiry Date for a Flyer is not displayed on this folder; this date can only be changed in the End Date field on the IM18/Price List-General folder.

• The Percentages section applies to Master Price Lists only. The following fields are in the Percentages section:
  • Min. Gross % - represents the Minimum Gross Margin Percent (GM%) acceptable for the Product. A Min. Gross % is assigned to Products to ensure that the selling and discounted prices for the Product still result in a profit. The Min. Gross % field defaults to the Min. Gross % value assigned to the Product in IM13/Pricing. The Min. Gross % value assigned to the Product in IM18 automatically updates the IM13 record for this Product.
    • If the Minimum Gross % falls below the Min. Gross % entered in IM18 on a Sales Order or Invoice, a warning message can display advising the Operator that the Min. Gross % is less than the Min. Gross % allowable for the Product. This warning message only displays when the Enable Gross Margin/Discount Warning checkbox is selected in CC00/Order Entry.

  • Max. Disc % - represents the Maximum Discount Percentage allowed for the Product. The Max. Disc. % field defaults to the Max. Disc % value assigned to the Product in IM13/Pricing. The Max. Disc % value assigned to the Product in IM18 automatically updates the IM13 record for this Product.
    • If a Discount Percent greater than the Maximum Discount % is assigned on a Sales Order or Invoice, a warning message can display advising the Operator that the discount given is greater than the Maximum Discount Percentage for the Product. This warning message only displays when the Enable Gross Margin/Discount Warning checkbox is selected in CC00/Order Entry.

    • Note: A minimum discount of 0.00% means that any discount applied to the Product will trigger the warning message if Enable Gross Margin/Discount Warning is selected in CC00/Order Entry.

• The Contract section applies to Contract Price Lists only. The following fields are optional:
  • Contract Cost - enter the unit cost of the Product for the current Contract Price List. For sales priced with this Contract Price List, this cost is reported on the Print Contract Sales Report (SA87). When a Contract Price is used, the report displays a more realistic Gross Margin for the Contract than when an Average Cost is used. If the Contract Cost is left blank, the Average Cost is reported.

    Note: The Average Cost is used to calculate Gross Margins on all other sales reports and is used for General Ledger costing entries. The Contract Sales Report is the only report that uses Contract cost.

    The Contract Cost is used in the calculation of the Landed Cost field on this folder.

  • Maximum Qty - enter the maximum quantity that can be sold of the current Product on this Contract. Sales-to-date priced per this Contract are accumulated. If unit Sales-to-date exceed the maximum limit, a warning message displays during Order Entry in Enter Orders/Quotes (OE30), Enter Invoices/Direct Bills/Credit Notes (IN41) or Enter Cash Counter Invoices (RS41).

    For example, a customer contracts to buy 5,000 Pens at a special price of $1.00 (which you brought into stock at a special cost of $.50), you may wish to stop selling those pens for $1.00 once 5,000 have been sold. Any pens sold beyond 5,000 will be priced at the regular price because your cost on sales beyond 5,000 units is not $.50.

• The Landed Cost field is a display field and is used with Contract and Flyer Price Lists only. The Landed Cost is calculated based on the cost entered in the Contract Cost field or in the Flyer Cost field. The Landed Cost calculated here may be different from the Landed Cost for this Product calculated in Maintain Purchasing Info (PO13), due to different base costs.

  Note: Recalculate Landed Cost (PO17) does not recalculate the Contract Landed Cost because it is intended to represent the Landed Cost of the Contract at the time the Contract was created.

• The Flyer section applies to Flyer Price Lists only. The following fields are available:
  • Page - enter the page number on which this Product appears for the current Flyer. This is a mandatory field.

  • Cost - enter the unit cost of the Product for the current Flyer Price List. This field is used in the calculation of the Landed Cost field on this folder.

  • For sales priced with this Flyer Price List, this cost is reported on the Print Flyer Sales Report (SA85).

• The Retail Price is the Manufacturer's Suggested Retail Price (MSRP) for the Product. This field is only available for Master Price Lists, and is not used in pricing on Sales Orders or Invoices. The Retail Selling Price prints on Print Price Books (IC84) and on Print Pricing Tables (IM19).
  • The Retail Price field defaults to the Retail Price value assigned to the MPL associated with the Product as defined in IM13/Pricing. The Retail Price value assigned in IM18 automatically updates the IM13 record when the Product is on a Master Price List.

• The Net Price Item checkbox excludes the Product from commodity based discounts. When the Net Price Item is selected, this Product is not included when the Commodity Code assigned to this Product is used to discount prices on folder 4 or folder 5 in IM18. This field is only available for Master Price Lists. The Net Price Item field defaults to the Net Price value assigned to the MPL associated with the Product as defined IM13/Pricing. The Net Price Item setting assigned in IM18 automatically updates the IM13 record when the Product is on a Master Price List.
  • Here's an example: all Products within Commodity Code XXXX are discounted at 20%, except for Product 1234 (with the Net Price Item checkbox selected).

  • The Net Price Item checkbox only applies to Commodity discounts. If a Product level discount is defined in IM18, the discount is applied regardless of the Net Price Item field.

• The Ticketing and Misc. Price Component field is an optional field. It is used for the amount of the price that is attributed to the Ticketing and Miscellaneous costs that are required to ticket this Product. For example, the cost to have the product ticketed is $0.05 when the Product is manufactured overseas. As a result, you increase the selling price by $0.05 to cover this cost. You can have the Ticket and Misc. Price Component excluded from the Commission calculation and Royalty calculation depending on the set up in Maintain Commission Rates (SA02) and Maintain Royalty Rates (SA05).
  • Although the Ticketing and Misc. Price Component field is available for all Price List Types, only Master Price Lists default to the Ticketing and Misc. Price Component value assigned the MPL associated with the Product as defined IM13/Pricing. The Ticketing and Misc. Price Component value assigned to a Product on a MPL in IM18 automatically updates the IM13 record for this Product.

• The Ticketing and Misc. Cost Component field is an optional field. It is used for the amount of the Ticketing and Miscellaneous costs that are associated with this Product. These costs appear in the Ticketing Recovery GL Account when the Product is Invoiced. If the cost to have the Product ticketed is $0.05, then the Ticketing Recovery GL account is credited $0.05. (The Ticketing Recovery GL Account is defined in CC00/Invoicing/General Ledger.)
  • Although the Ticketing and Misc. Cost Component field is available for all Price List Types, only Master Price Lists default to the Ticketing and Misc. Cost Component value assigned the MPL associated with the Product assigned in IM13/Pricing. The Ticketing and Misc. Cost Component value assigned to a Product on a MPL in IM18 automatically updates the IM13 record for this Product.

• The Item Status is a display only field. The Item Status for the Product defaults to the Item Status code entered in IM13/Selling. If this field is blank in IM13, it will be blank in IM18.

• The Pricing Method Grid in the middle of the screen automatically adjusts once a Pricing Method is selected. For the following Pricing Methods, enter the following information in the list box for each Quantity Break:
  • Selling Price - enter a value in the Selling Price column. The Gross Margin % (using Replacement Cost) is automatically calculated. You can also enter a percent in the Gross Margin % column and the Selling Price is automatically re-calculated.

  • Discount off Master Price - enter a value in the Discount off Master Price column. The Discount must be between -100.00 and 100.00 or a valid chain discount with no more than 11 characters. The Gross Margin % (using Replacement Cost) and the Selling Price are automatically calculated. You can also enter a percent in the Gross Margin % column, and the Discount off Master Price and the Selling Price are automatically re-calculated.

  • Markup on Cost - enter a value in the Markup on Cost column. This Pricing Method uses the entered (desired) mark up % and the Replacement Cost for the Product (for the Primary Supplier only) to calculate the Selling Price. The Gross Margin % and the Selling Price are automatically calculated. You can also enter a percent in the Gross Margin % column, and the Markup on Cost and the Selling Price are automatically re-calculated.

  • Gross Margin % - enter a percent in the Gross Margin % column. The Selling Price is automatically calculated. This Pricing Method uses the entered (desired) GM % and the Replacement Cost for the Product (for the Primary Supplier only) to calculate the Selling Price.

  • Master Price Multiplier - enter a factor (multiplier) in the Master Price Multiplier column. The multiplier value must be between 0.0 and 99.9999. The mulitplier will be applied to the Master Price for each Quantity Break; the Gross Margin % (using Replacement Cost) and the Selling Price are automatically calculated. You can also enter a percent in the Gross Margin % column, and the Master Price Multiplier and the Selling Price are automatically re-calculated.

  Note: For more information on GM% and Selling Price calculations, click here.

• When all of the information for the Product is entered, click on Update to add the information to the Price List. All of the fields clear and a summary of the information is available in the list at the bottom of the screen.

• To edit Product information, double click on the Product line in the list box at the bottom of the screen and the information populates the fields on the screen. Edit as required and Update when the changes are complete.

• To locate a specific Product or to list Products in the list box from a specific Product code, enter the Product in the field in the bottom right corner of the screen. The list will begin with the Product entered. For more information on the icons associated with this field, click here.

Deleting a Product from a Price List:

1. Enter or select from the query the Price List from which the Product is to be deleted.

2. Enter or select from the query the Product to be deleted. You may also double click on the Product line from the list box at the bottom of the screen.

3. Click on Delete to remove the Product from the Price List. Note: A Product can be deleted from a Price List only when the Product and Price List are not on open Sales Orders.

^{IM18/Price List - Products}