Non-Inventoried Product Overview

• Non-inventoried products can only be purchased and are not meant for resale therefore; only the In-transit Units and On Order Units fields in ICWM will be updated.

• These items can be directed to their own GL accounts in CC00/Purchasing/General Ledger in order to make it easier to identify them in the GL system.

The following is a list of programs that are affected:

1. Maintain Inventory Master (IM13):
   • In order to identify non-inventoried items, a 'NI' option is available in the Type field (drop list).

   • The following items apply to 'NI' type products in IM13:
     • The Stock folder is limited to specific fields.
     • The Selling and Pricing folders are unavailable.
     • All of the fields except the 'Auto PS30 Update' option on the Pack Info folder are available.
     • The Restocking Info and Bin/Location Replenishment fields on the Warehouse folder are unavailable.

       Note:When working with multi-bin warehouses, the Primary bin field for the Bin Location is open for 'NI' type products only. This is the bin (or location) that the non-inventoried item will be stored in when it is “put away”.

     • The only fields available on the Misc folder are UDI1 Code, UDI2 Code and e-addresses.
     • All fields on the Reference folder are available.

   • The following rules apply to 'NI' type products:
     1. You cannot change a 'NI' type product to another type once the record is updated in IM13.
     2. You cannot change any other type of product to a 'NI' type.
     3. You cannot setup Class products as a 'NI' type.

   • Since products coded to the 'NI' type are not available for resale, they are not available for entry in programs where product sales are recorded or programs that affect/update product sales.

2. Maintain Supplier Master (PO11):
   • An option is available in PO11 labelled 'Exclusively Non-Inventory'. When you enter a Supplier flagged as 'Exclusively Non-Inventory' in PO13, PO40 or PO60 then only products flagged as 'NI' from IM13 are available for selection.

   • Note: If the Exclusively Non-Inventory flag is selected and there are products assigned to the supplier in PO13, you can change this flag and assign both inventoried and non-inventoried products to the supplier. However, if this flag is not selected and there are inventoried products assigned to the supplier in PO13, then you cannot select the Exclusively Non-Inventoried flag; you must delete the inventoried products from the supplier before you can make the supplier exclusively non-inventory.

3. Maintain Purchasing Info (PO13):
   • In PO13, the only field that is unavailable for 'NI' type products is the 'Auto PS30 Update' option on the Pack Information folder.

4. Create Purchase Orders (PO40):
   • In PO40, 'Non-Inventory' is an option in the Type drop list. If a Purchase Order for a Supplier flagged as 'Exclusively Non-Inventory' in PO11 is entered, the Non-Inventory Type is automatically selected and cannot be changed.

   • When entering products in PO40, you cannot mix inventory and non-inventory products on the same PO.

   • If the supplier entered is eligible for both inventory and non-inventory items, you must select the 'Type' manually. If you select Non-Inventory as the Type, then only non-inventoried products can be entered to the PO on the Detail Info folder; if you select anything but Non-Inventory as the Type, you can only enter inventoried products to the PO on the Detail Info folder. You cannot switch to or from the Non-Inventory type once detail lines are entered.

   • Note: Non-Inventory items are not supported in the Radio Beacon (RB) Accellos interface. Because non-inventory items are entered on the PO as Non-Inventory types, the purchase order is NOT sent to Accellos.

5. P.O Receiver Inquiry/Print (PO43):
   • If the product on the PO is non-inventory, then '****NON-INVENTORY****' prints on the Receiving Copy. The Primary bin location is printed on the Receiving Copy as per normal and, in the case of a multi-bin environment, can be used as the 'put away' location for the product.

   • If the product on the PO is non-inventory, then 'NON-INVENTORY' displays as the Type for the PO Detail.

   • The Non-Inv column displays an asterisk when the PO is for non-inventoried items.

6. Enter Receipts/In-Transits (PO60):
   • In PO60 you can receive both inventoried and non-inventoried products within the same receipt.

   • When receiving non-inventoried products, the phrase 'Non-Inventory Product' displays on the Against PO, Receiving and Without PO folders.

   • Note: In the case of Multi-bin warehouses when non-inventoried products are received, the normal workflow of receiving the product in the General Receiving area or into bins is not used. Prior to receiving non-inventory products, you should print the Receiving copy (PO43); the Receiving copy identifies where the product should be put away to if a Primary bin location was entered in IM13 for the product.

7. Print Outstanding PO Report (PO80):
   • Non-Inventory is an option in the 'PO Type' drop list.

8. Maintain Purchasing Criteria (PO27):
   • In PO27, any Suppliers flagged in PO11 as 'Exclusively Non-Inventory' cannot be manually entered or updated, and Non-Inventory products cannot be added to other suppliers.

9. Display Product Availability (IC45):
   • IC45 only displays the In-Transit, On Order and Net Available quantities for non-inventory products.

   • Folders C1-Purchase Orders, C2-Demand Information, C3-Receipt History and C4-Suppliers display purchasing information for non-inventoried products.

   • Folder R1-Pricing and Costing displays the Average Cost, Replacement Cost and Latest Cost for 'NI' products.

   • Folder V1- Stock Position displays the Stock Position for the 'NI' product.

   • Since sales of non-inventory products are disallowed, none of the remaining folders that display information regarding sales or product movement display information for 'NI' type products.

10. Download Inventory Master File (RB10):
    • RB10 does NOT send 'Non-Inventory' products to the Accellos interface.

11. Enter Products to Recode/Merge (RM81):
    • In RM81, you cannot merge 'NI' type products with any other type of product.

12. Enter Vendors for Recode/Merge (RM74):
    • In RM74, you cannot merge Suppliers that are flagged as 'Exclusively Non-Inventory' in PO11 with other suppliers that are not flagged as 'Exclusively Non-Inventory'.

13. Packing Entry (PS30):
    • In PS30, you cannot enter products that are flagged as 'NI' types.