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Send Warehouse Shipping Orders (EI63)
The Send Warehouse Shipping Orders (EI63) exports and transmits the Warehouse Shipping Document (940) to the Warehouse.
- To send the Shipping Documents to the Warehouse, the Shipping Document(s) must first be created through Schedule Order for Printing (OE32) and Print Shipping Documents (OE34) (or through the auto print process Activate Auto-Print Processor (OE33)).
- OE34 does all of the data preparation and auditing of EDI data. Each Trading Partner has unique audit program requirements, which are defined in Trading Partner Modules (EI03/Audit Program).
- Any Orders that fail the audit process due to invalid data will NOT be passed on to EI63, and thus to the Warehouse. At the end of OE34, an EDI Audit Report is generated which defines details of the Orders, i.e. which transactions passed, which transactions failed and the reason for the failure.
- All corrections must be made in OE30 or in Enterprise (depending on the reason for failure - IM13, PO13, etc.) and then OE34 can be run again successfully.
- OE34 does all of the data preparation and auditing of EDI data. Each Trading Partner has unique audit program requirements, which are defined in Trading Partner Modules (EI03/Audit Program).
- The Shipping Document is then sent as a 940 to the Warehouse via EI63.
- Once the Warehouse fills the Sales Order, a Warehouse Shipping Advice (945) is sent from the Warehouse and received by the Company via Build Inbound Whse Ship Advice (EI70) and Warehouse Ship Advice Report (EI71).
- Note: You should expect an Acknowledgment (997) back from the Warehouse within a day of sending out the 940 (Warehouse Shipping Document). The 945 (Warehouse Shipping Advice) is sent back when the Warehouse has shipped out the Order. Both the 997 (Acknowledgment) and the 945 (Warehouse Shipping Advice) are received via Download/Upload EDI Documents (EI20).
The following list defines the steps involved in running EI63:
- The Trading Partner screen opens. Double-click on a Trading Partner or highlight a Trading Partner and press Enter.
- The following message displays: "Do you want to start this update? Yes/No". Select Yes to start the Warehouse Shipping Order update. Select No to cancel the request and close EI63.
- The Select Desired Actions window opens. Select from one of the following options:
- Export Warehouse Shipping Documents - exports the file to ProEDI and the outbound Warehouse shipping document is ready to be transmitted through EI20.
- Check for Acknowledgment - the system checks whether or not an acknowledgment has been received on previous outbound Warehouse shipping documents sent to the Warehouse.
- Re-send to EDI Document - this option is reserved for future use. You cannot transmit via this option.
- Export Warehouse Shipping Documents - exports the file to ProEDI and the outbound Warehouse shipping document is ready to be transmitted through EI20.
