Outbound Invoices Export (EI62)

The Outbound Invoices Export (EI62) exports Invoices (810/880) to ProEDI and from ProEDI, the Invoices are transmitted to the Trading Partner.

• To send the Invoices to the Trading Partner, the Invoice(s) must first be created through Invoice Direct Bill and Credit Note Entry (IN41) and Invoice and Credit Note Print (IN42).
  • IN42 does all of the data preparation and auditing of EDI data. Each Trading Partner has unique audit program requirements, which are defined in Trading Partner Modules (EI03/Audit Program).

  • Any Invoices that fail the audit process due to invalid data will NOT be passed on to EI62, and thus to the Trading Partner. At the end of IN42, an EDI Audit Report is generated which defines details of the Invoices, i.e. which transactions passed, which transactions failed and the reason for the failure.

  • All corrections must be made in IN41 or in Enterprise (depending on the reason for failure - IM13, PO13, etc.) and then IN42 can be run again successfully.

• The Invoice is then sent as an 810/880 to ProEDI via EI62 and are then transmitted to the Trading Partner via EDI Document Upload and Downloads (EI20).

The following list defines the steps involved in running EI62:

1. When you select EI62, the Select a list of Trading Partners screen automatically opens. There are three folders available:
   1. Networks
   2. Trading Partners
   3. Module Trading Partners

   You can select Trading Partners from any folder or you can select the Process All check box in the upper right hand corner of the screen and ALL Outbound Invoices (810O) for Trading Partners set up with a Module '810O' in Trading Partner Modules (EI03) are imported from ProEDI into Enterprise.

   1. On the Networks folder, highlight a Network from the list and then click Submit. EI62 checks all Trading Partners set up with:
      • the selected Network in Trading Partners (EI01)
        AND
        
      • the Module '810O' in EI03

   2. On the Trading Partners folder, all Trading Partners entered in EI01 display in the list. Only Trading Partners with a Module '810O' set up in EI03 are valid selections.
      • Highlight a Trading Partner from the list and click Submit.

   3. On the Module Trading Partner folder, only Trading Partners with a Module of '810O' set up in EI03 display in the list. Highlight the appropriate Trading Partner from the list and click Submit.

2. Once you click Submit on the 'Select a list of Trading Partners' screen, the following message displays: "Do you want to start this update? Yes/No".
   • Select Yes to begin the update. EI62 exports the Outbound Invoice(s) for the Trading Partner(s) meeting the criteria selected.

   • Select No and the update does not begin. EI62 automatically closes.

3. If there are no files, the following message displays: "The outbound invoices file doesn’t exist for Trading Partner. OK". Click OK to close the message window and program will exit back to menu.

4. When the export is complete, EI62 automatically closes.