Download/Upload EDI Documents (EI20)

The Import EDI Documents (EI20) program is used to import all EDI documents from the Trading Partners to ProEDI. Typically EI20 runs at the beginning of the day to pick up any incoming files. EI20 also sends out any outbound documents such as 810-Invoices or 856-Advance Ship Notice.

  • The files are taken as far as ProEDI and the following functions are performed:

    • Command to ProEDI to perform document cleanup & archiving.
    • Based on EI01 set up, runs in 'R'eceive mode
    • Takes downloaded file and imports to ProEDI
    • Takes outbound documents from ProEDI and creates outbound file
    • Based on EI01 set up, runs in 'S'end mode

  • A report generated from ProEDI follows documenting the transactions that are required for specific Trading Partners. If you are running more than one network, the report will still show the outbound documents from the previous network that were run within the last 15 minutes.

  • If there are 850's (Build Inbound Sales Orders (EI22)) or 860's (Build Inbound Order Changes (EI32)), then you must run Generate Sales Orders series of Programs (EI21/22/23/25/26).

  • If there are 852, 820, 816, 864, 830, 824 or 812 run the Print Inbound Reports (EI49).

The following list outlines the steps involved in running EI20:

  1. When you open EI20, the Download/Upload EDI Documents window opens. The following message displays on the window: "This program will transmit and receive all EDI documents. Start/Cancel".

    • Click Start to transmit and receive EDI documents.

    • Click Cancel to cancel the request and close EI20.

    • You can also click on the Help option on the menu bar to access the Online Help for EI20, or you can click F1 on when this window is open to access the Online Help for EI20.

  2. If you have more than one Network, the EDI Networks screen opens. Select ALL or a specific terminal from the list and click OK or double click on an option from the list. EDI Networks are defined in Maintain EDI Parameters (CC87/NE).

  3. The file transmission begins. EDI documents are received and EDI documents are sent out. The Display File screen displays the activity. You have two options, can click OK to close EI20 or you can click Copy to copy the details on the screen to Notepad.

    • If there are any errors or problems with the Inbound or Outbound batches, the error is reported on the Display File screen. You can print the screen contents to Notepad and correct the errors or you can contact the PointForce EDI Support Team for further assistance.

  4. Once the files inbound and outbound files are transmitted, EI20 closes.