Bulk E-mail (CM12)

The Bulk E-Mail folder in the Mailing List Merge (CM12) program allows you to set up an e-mail and send the e-mail to the contacts in the Mailing List entered in the header section.

The following list defines every field on the Bulk E-Mail folder:

• Return E-Mail Address - enter the return e-mail address. The return e-mail address is automatically placed in the 'To:' line of a contact's reply to bulk e-mail messages sent to the current mailing list. You can enter a maximum of 64 alpha numeric characters in this field. Enter a valid e-mail address.
  • Note: This field defaults to the e-mail address entered in the 'Default Return E-Mail Address' field in Company Control Initialization (CC00/Evolve e-Commerce).

• Subject - this field is pre-populated with text entered in the 'E-Mail Subject' field from the Mailing Lists (CM11) program for the current mailing list. You can edit or override this text. You can enter a maximum of 64 alpha numeric characters in this field.

• (For testing) Override Recipient Email - this field allows you to send the bulk email to a 'test' e-mail address prior to sending the e-mail to the mailing list. Enter a valid e-mail address in this field.
  • When an e-mail address is entered in this field, CM12 works as it normally would, except that the e-mail message only goes to the e-mail address entered in this field.

• Manually Entered - select this radio button to enter the body of the e-mail in the adjoining text box (located below this field). If you want a separate, larger window in which to manually enter the e-mail text, click Edit.

• From Text File - select this radio button to send the bulk e-mail message from a file. When the 'From Text File' radio button is selected, you can enter the path to the file directly in the field below, or you can use the Browse File icon to browse to the file location.

• HTML - when this check box is selected, you can include HTML in your e-mail and it will be resolved and displayed correctly for the recipients. If you don't select this check box, then any HTML will appear as it is and will not be resolved.
  • Note: This check box works with both the 'Manually Entered' and 'From Text File' options.

• In the Attachments section:
  • File - if you have any attachments for your bulk e-mail, including pictures, sounds, documents, etc., you can enter the file name and location in this field OR you can click on the Browse File icon to browse to the file location.
    • Click Add to add the file name to the Attachment Files list box. If you want to remove a file from the list box (and the bulk e-mail), click on Remove.

    • You can add multiple attachment files to the bulk e-mail.

• This window summarizes the action that is about to take place.

• The following information is provided:
  • Total Recipients
  • Contact
  • E-Mail Address
  • Invalid Email Addresses
  • Subject
  • Text that makes up the body of the e-mail
  • Attachment files

• If you are satisfied with the information displayed on the window, select the 'Yes, I want to send this message and attachments to all these contacts' check box and then click Send Now.

• If you want to cancel the bulk e-mail transaction, click Cancel. You are returned to the CM12/Bulk E-Mail folder where you can make any corrections that are required, and then re-start the process.

The following table outlines the functionality of each button on available on Bulk E-Mail folder:

Button Label	Icon	Functionality
Edit		Opens the Editor window where you can enter the text for the bulk e-mail. In the Editor window, you can select text and click Copy to copy the selected text onto the Windows clipboard for use in another application. When you finish using the editor, click OK to return to the CM12/Bulk E-Mail folder.
Add		Adds the current file attachment to the list box. Attachment files in the list box are added to the bulk e-mail.
Remove		Removes the current file attachment from the list box.

^{Mailing List Merge (CM12/Bulk E-Mail)}