Summary Invoicing (CC00)

The Summary Invoicing folder sets the default parameters for the Summary Invoicing feature offered in Enterprise. Note: Summary Invoicing is an optional module that is not included in the base Enterprise package. For an overview of Summary Invoicing, click here.

Customers can use the Summary Invoicing feature once 'Summary Invoicing' is set to Active in Maintain Customer Master (SU13/Invoicing). The Summary Invoicing feature is invoked when the Customer creates a transaction in Enter Direct Bills/Invoices/Credit Notes (IN41) or in Enter Cash Counter Invoices (RS41) depending on the set up in SU13.

Note: Summary Invoicing assumes that there are two types of Invoices: the initial, daily Invoices referred to as Accrual Invoices and the final summary invoice referred to as the Summary Invoice.

The following list defines every field on the Summary Invoicing folder:

  • Accrued Sales GL Account - enter or select from the query the GL account to which Accrued Sales are posted.

    • This GL Account is updated by the Accrual Invoice for the Sales portion of the Invoice instead of the AR Control account. When the Summary Invoice is produced, the accumulated Sales value is reversed out of this account and included in the total posted to the AR Control account.

  • Summary Invoice Sales Charge Description - enter a description that will appear on the Summary Invoice. Instead of displaying the Product code, the description entered here displays on the Summary Invoice. You can enter up to a maximum of 30 alphanumeric characters in this field. An example of a Summary Invoice Sales Charge Description is 'Chargeable Sales'.

  • Accrued Supplementary Charge GL Account - enter or select from the query the GL account to which Accrued Supplementary Charges are posted.

    • This account is updated by the Accrual Invoice for the Supplementary Charge portion of the Invoice instead of the AR Control account. When the Summary Invoice is produced, the accumulated Supplementary Charge value is reversed out of this account and included in the total posted to the AR Control account.

  • Summary Invoice Supplementary Charge Description - enter the description that appears on the Summary Invoice when Supplementary Charges are incurred. You can enter up to a maximum of 30 alphanumeric characters in this field. An example of the Summary Invoice Supplementary Charge Description is 'Supplementary Charges'.

  • Missing Tax Accrual GL Account - enter or select from the query the GL account to which missing Tax Codes are posted. In Maintain Tax Codes (IN05), the 'Summary Invoice Accrued GL Account' is used to store the Tax Accrual GL. The 'Missing Tax Accrual GL Account' field entered in CC00 exists just in case there happens to be a missing accrual GL code in IN05. The 'Missing Tax Accrual GL Account' field is used to prevent an out-of-balance in the GL on the Print Invoice Register (IN44) should an accrual tax code associated with a Summary Invoice transaction be missing in IN05.

  • Summary Invoice Tax Group - enter the Tax Group to be used when Summary Invoices are processed. This Tax Group must have no taxes associated with it. Because taxes are calculated and accounted for on the Accrual Invoice, it is important to avoid taxes being calculated again on the Summary Invoice. When Summary Invoices are processed, the system uses the Tax Group assigned here in CC00.

  • Order Source Code - enter or select from the query an Order Source code. The Order Source entered here becomes the default Order Source for Summary Invoices. This code appears on the Summary Invoice generated from Summary Invoice Generation (SI90).

  • Default Purchase Order Number - enter the Purchase Order Number that will appear on all Summary Invoices generated from SI90. The Default PO Number can be a maximum of 12 alpha-numeric characters in length. This field is a mandatory field.

  • Print Accrual Invoices - this is the 'global' print flag for Accrual Invoices. When this check box is selected, Accrual Invoices print depending on the 'Print Accrual Invoice' flag set in Maintain Customer Master (SU13/Invoicing). When this check box is NOT selected, Accrual Invoices are never printed.

    Note: Accrual Invoices always print in Sale Offices set up for Prebill in Maintain Sales Office/Whse Numbers (CC96).

  • Available to Retail Sales - when this check box is selected, the Summary Invoicing is active and available to Retail Sales (RS41). When this check box is not selected, the Summary Invoicing prompts are not active in Retail Sales. This field overrides the 'Available to Retail Sales' flag set at the Customer level in SU13/Invoicing.

Summary Invoicing
Summary Invoicing (CC00/Summary Invoicing)