General Ledger (CC00)

The CC00/General Ledger folder defines the parameters that effect the General Ledger (GL) system.

The following list defines every field on the General Ledger folder:

• Retained Earnings Account Code - enter the Retained Earnings General Ledger Account code that the Fiscal Year End (GL90) program will debit and/or credit when the Revenue and Expense Accounts are closed to retained earnings.

• Start of Revenue/Expense Accounts - this field identifies the start of the Revenue/Expense section of the Chart of Accounts. You do not have to include the characters within the G/L account that designate the Branch (i.e., the high-order character(s) of the G/L code). The typical format of the G/L code is:
  BBTAAAAA

  Where:

  BB represents the Branch/Division code
  T represents the Account Type
  AAAAA represents the Account Number

  If the starting Revenue Account is 11-400000, then enter 4*****.

• Current Period Ending Date - this date represents the current Fiscal Period Ending Date. These dates are rolled forward after each GL month end (GL81). This date may not be revised.

• Generate Voucher Number - the selection made in this field determines the method by which the Voucher Number is generated in Enter Journal Vouchers (GL30). Valid options are:
  • Manual (you must manually enter a Voucher Number and keep track of the last number used)
  • Computer Generated (a Voucher Number is automatically generated once the transaction is updated)