Enter Balances Forward (AR95)

• AR95 is used to enter all open items with an outstanding balance as of the conversion date. The Accounts Receivable sub-ledger is generated; no General Ledger postings are output by this program.

• As open items are posted, the Customer's account balance is updated and displayed. This provides a visual check of the balance brought forward.

• Once processing begins in the A/R system, meaning cash receipts have been processed, then AR95 is disabled.

The following list defines every field on AR95:

• Customer - enter or select from the query the Customer code for the Customer's Accounts Receivable sub-ledger information you want to convert to Enterprise. Customer codes are defined in Customer Master (SU13). Once the Customer code is entered, the Customer's name and address display to the right of this field.

  Once the Customer code is entered, the Customer's outstanding balance to date displays in the Balance field. This field cannot be edited.

• In the Invoice section:
  • Number - enter the Invoice or reference Number for the item being posted, to a maximum of 6 characters. Note: If the reference number is for a payment on account, prefix the number with a 'P'; for a Debit Note, prefix the number with a 'D'.

  • Date - enter or select from the query the date of the item being posted. Note: The date entered must be no greater than the Current Period Ending Date as defined in Company Control Initialization (CC00/AR).

  • Balance - enter the balance of the item being posted. Payments on account and Credit Notes must be entered as negative values. When an Invoice is updated against a Customer, the Customer balance displayed in the 'Balance' field above is recalculated to include the Invoice amount.

  • AR Terms - enter or select from the query the Terms Code for this Invoice. The Terms Code is used by the Accounts Receivable system as part of the open item record and is used by the Customer Inquiry, Customer Statement and Overdue Analysis programs to properly calculate the Customer's aged overdue balances. The number of days to pay, number of installments or due date for payment is defined for each Terms code in Maintain A/R Terms (AR03).

  • Discount Date - enter or select from the query the date for which this Invoice is eligible for a discount. If the Invoice is not eligible for a discount, leave this field blank.

  • Discount Allowed - enter the value of the discount allowed for this Invoice. If no discount is allowed, leave this field blank.

• List Box - when all of the Invoice information is entered and updated, the information appears in the list box. Double click on a line in the list box to recall the Invoice and make changes as required.

The following table outlines the functionality of each button on AR95:

Button Label	Icon	Functionality
Submit		Saves the Invoice information entered for the current Customer.
Delete		Deletes the Invoice information entered for the current Customer.
Clear		Clears all of the fields allowing you to enter new Customer/Invoice information.

^{Enter Balances Forward (AR95)}