A/R Post-Dated Check Entry (AR32)

The Enter Post-Dated Checks (AR32) program is used to enter details of post-dated Customer Checks.

  • As post-date Checks are deposited (i.e. processed through the Cash Receipts Posting programs AR30/31), they are automatically cleared from the outstanding post-dated Checks master file. This occurs when the identical Customer Check number combination is entered in both Enter Post-Dated Checks (AR32) and in Post Cash Receipts and Adjustments (AR30).

  • Post-dated Checks can be optionally listed on the Print Overdue Analysis Report (AR83) and Print Aging Report (AR84) and can be viewed in Customer Inquiries (SU45/C5-Post Date Checks). This is useful information for collection purposes.

  • When Print Cash Receipts/Adjustments (AR31) Audit Trail report is accepted, any processed post-dated Checks are cleared from the Post-Dated Check Master file.

The following list defines every field in AR32:

  • In the Customer Info section:

    • Code - enter or select from the query the Customer code for which the post-dated Check is being entered. Customer codes are defined in Maintain Customer Master (SU13). Once the Customer code is entered, the Customer's name automatically displays below this field.

  • In the Check Info section:

    • Number - enter the Check Number of the post-dated Check to a maximum of 8 characters.

    • Check Date - enter or select from the query the Check date.

    • Date Received - enter or select from the query the date on which the post-dated Check was received. This field is for information purposes only.

    • Check Amount - enter the amount of the post-dated Check. If a post-dated Check number is entered in AR30, the deposit (Check) amount automatically defaults to the post-dated Check amount.

    • List Box - once all of the post-dated Check information is entered and you click Update, the information is added to the list box for the current Customer. Double click on a line in the list box to recall the information for review, edit or deletion.

The following table outlines the functionality of each button on the AR32:

Button Label Icon Functionality
Customer Notes CustNotes Enables you to create, review or delete notes related to the current Customer. You can enter 'unstructured' information about the Customer and retrieve the information at a later date. When Customer Notes have already been added, the Existing Customer Notes icon ExistingCustNotes displays.
Delete Records Delete Records Deletes the current Customer and all associated post-dated Checks. The following message automatically displays: "Delete Header and all its details? Yes/No". Select Yes to delete the information from AR32 or select No to cancel the request.
Submit Submit Saves the post-dated Check entered for the current Customer.
Delete Delete Deletes the selected post-dated Check for the current Customer.
Clear Clear Clears all of the fields on the allowing you to enter new Customer/post-dated Check information.

AR32
Enter Post-Dated Checks (AR32)