A/R Cash Receipts & Adj Print (AR31)

The Print Cash Receipts & Adjustments (AR31) program prints the Cash Receipts Register listing all payments and adjustments applied to Customer accounts and to the General Ledger. A summary of the General Ledger distributions that are generated from cash/adjustment posting is printed and posted to the General Ledger Collector file. Miscellaneous cash postings are listed first, followed by adjustments and then all Customer cash receipts.

Post Cash Receipts/Adjustments (AR30) generates a separate report file for each batch created in AR30. This allows each operator to balance their input with the cash deposit entered.

When AR31 is accepted:

  • Any deposited post-dated Checks are cleared from the Post-Dated Checks Master file.

  • The Bank Deposit Slip transaction file is written.

  • The General Ledger distributions are written to the GL Collector file.

  • The report file is erased.

  • If you are using the Bank Reconciliation feature, all AR deposits bound to a Bank Code that is assigned to a bank reconciliation GL Account are replicated to the GL Transactions view in PointForce iTopia (PFiT). For more details on the Bank Reconciliation feature, see the Bank Reconciliation Overview topic.

Note: When AR31 is running a batch, only that batch in AR30 is locked; all other batches in AR30 are available for editing.

The following list outlines the steps required to run Cash Receipts/Adjustment:

  1. The Printer Selection screen automatically opens. Select the device destination and click OK.

  2. If Print Bank Deposit Slips (AR33) from the previous Cash Receipts Register has not been run and accepted, the following message displays: "Bank deposit for last cash receipt run was not printed. Do you wish to clear the bank deposit file and proceed with the new deposit? Yes/No".

    • Select Yes to clear the Bank Deposit file and run AR31.
    • Select No to close the message window and exit AR31. You must go to AR33 and print the Deposit Slips.

  3. The Select a batch to print screen opens. Double-click on the correct Batch from the list and the selection screen automatically closes.

  4. The Report Complete screen opens when the report is generated. Depending on the print device selected, you are presented with one of the following two options:

    1. If you are printing the report to a local printer device, PDF file or to your screen, enter the Acceptance Codes to accept the report, click Restart to restart the printing of the report, or click Abort to cancel the report.

    2. If you are sending the report via an email or fax device, click OK to accept the report, click Restart to restart the fax/email (not always applicable), or click Abort to cancel the report.

    Upon acceptance, the General Ledger distributions are written to the GL Collector file and the report file is erased. Any deposited post-date Checks are cleared from the Post-Dated Checks Master file and the Bank Deposit Slip transaction file is written.

    If you 'Abort' the job, the print file is retained and you are can return to AR30 to make any required alterations.