General Ledger (AR30)

The General Ledger folder in Post Cash Receipts & Adjustments (AR30) allows you to post an offsetting entry to a specific GL account (debit or credit values). For example, you can balance a payment where a discount was taken, you can also balance a miscellaneous Check or an adjustment to write-off an Invoice balance.

Note: If you create an adjustment in AR30 for an invoice that has a discount, a record for the discount is automatically created on the General Ledger folder.

• The discount line cannot be modified or deleted.

• If you recall the discount line, the following message displays: "GL discount is posted for check *1234, no change is allowed. OK".

• The GL assigned to the discount amount comes from the Discount GL set up in Maintain Bank Codes (AR02).

The following list defines every field on the General Ledger folder:

• Line - the Line number associated with every GL account is automatically assigned by the system when you Update the adjustment. The system assigns the next available number. You can recall an existing adjustment GL account detail line for review, modification or deletion by entering the appropriate line number.

• GL Account - enter or select from the query the GL account code against which you want to post.

• Transaction Description - enter a description of the transaction in this field. This description is recorded on the Print Cash Receipts/Adjustments (AR31) Audit Trail report for future reference. You can enter up to a maximum of 30 alpha-numeric characters in this field. TIP: Make this description meaningful in case posting is questioned or reviewed.

• Debit - enter a value in this field that represents the amount that will be debited to the GL account for this transaction.

• Credit - enter a value in this field that represents the amount that will be credited to the GL account for this transaction.

• List Box - once all of the information is entered and you click Update the information is added to the list box for the current Adjustment. Double click on a line in the list box to recall the information for review, edit or deletion.

The following table outlines the functionality of each button on the General Ledger folder of AR30:

Button Label	Icon	Functionality
Submit		Saves the GL transaction information for the current transaction.
Delete		Deletes the GL transaction information for the current transaction.
Clear		Clears all of the fields and returns you to the Invoice Payment folder allowing you to begin a new cash receipt or adjustment transaction.

^{General Ledger folder (AR30)}