A/P Pre System Checks Entry (AP96)

The Enter Pre-System Checks (AP96) program is used to enter details of any Checks that were outstanding as of the AP conversion date. This program builds the Outstanding Checks file that is used by the Check Reconciliation programs. The Checks entered in this program print on the Print Reconciled Checks (AP87) report.

The following list defines every field in AP96:

  • Code - the Bank Code specifies the Accounts Payable Bank for which pre-system Checks are created. Accounts Payable Banks, which reference General Ledger control accounts, currency types and exchange factors, are maintained in Maintain Bank Codes (AP01). Enter or select from the query a Bank Code. Once the Code is selected, the Bank's name displays to the right of the field, and any Checks entered against that Bank appear in the Check list box below.

  • Check - the Check number field is used to capture the outstanding Check number and must be a unique number within each Bank.

    • Enter the Check number into the Check field. You can enter up to 6-characters.

  • Vendor - the Vendor code identifies the Accounts Payable Vendor to which the Check was issued. Vendor codes are maintained in Maintain Vendors (AP13).

    • Enter or select from the query a Vendor code.

  • Check Date - the Check Date specifies the date on which the pre-system Check was written. Enter or select a date from the query.

      Note: the default date is the current Period End date for the AP module.

  • Check Amount - enter the amount on the Check in this field. The Check Reconciliation programs, Enter Cashed Checks (AP86) and Print Reconciled Checks (AP87), use the records from the Outstanding Check file.

  • Check List Box - the Check list box displays a list of the information entered for the current Bank Code. The Check list can be used to review the Checks already entered or to select a Check record for modification or deletion.

The following table outlines the functionality of each button on AP96:

Button Label Icon Functionality
Submit Submit Once you have entered the check information, click Submit to add the record to the list box. If you make any changes to existing check information, you must click Submit to save the change(s).
Delete Delete Recall the check from the list box and click Delete to delete the check information from the current bank.
Clear Clear The Clear button is used to clear all of the fields in AP96 allowing for the entry of new Bank/Check information.