Remittance Advices (AP52)

The Remittance Advice (AP52) produces forms to be sent to Vendors detailing the Invoices being paid by a specific Bank Draft or Transfer.

1. The Printer Selection screen automatically opens. Select the device destination and click OK.

2. The Report Parameters screen for AP52 opens.
   • The Format field defaults to 'Remittance Advice'. You cannot modify the Format field.

   • The Sequence field defaults to 'Vendor/Check'. You cannot modify the Sequence field.

   • If a New Page for each Break is required, select the check box.

   • The Levels list box displays the various Levels of detail available for the report. All Levels are automatically selected in AP52; the '>' before each Level option indicates the Level is selected. Double click on the line to remove the selector. AP52 includes the following Levels:
     • Detail Line
     • Vendor/Check
     • Total

   • Select the Range From and To for the report. The Range must match the sequence selected.
     • In the From field, enter the starting 'code' for the report.

     • In the To field, enter the ending 'code' for the report.

     • The information displays in the list box below.

     • To add additional Ranges, repeat these steps.

       Note: To print the entire file, simply tab through the From and To fields. The list box displays *Start and *End in the From and To fields.

   • When all of the information on the Report Parameters screen is complete, click OK to run the report.

3. The Report Complete screen opens when the report is generated. Depending on the print device selected, you are presented with one of the following two options:
   1. If you are printing the report to a local printer device, PDF file or to your screen, enter the Acceptance Codes to accept the report, click Restart to restart the printing of the report, or click Abort to cancel the report.

   2. If you are sending the report via an email or fax device, click OK to accept the report, click Restart to restart the fax/email (not always applicable), or click Abort to cancel the report.

Here is a sample of the Remittance Advice report:

Note: The Reference information is only displayed if a prepayment is applied against the invoice in AP50. The Reference displays any text entered in the Reference field of AP30 when the prepayment was created along with the prepayment amount and the check number that was issued for the prepayment.

^{Remittance Advice (AP52)}

Here is an example of the Report Parameters screen from AP52:

^{Report Parameters for Remittance Advice (AP52)}