A/P Manual Check & Adjustment Entry (AP50)

The Enter Manual Checks and Adjustments (AP50) program is used to process manual Checks, Bank Drafts and Transfers.

• Manual Checks may be issued to pay Invoices that have already been posted to the Vendor's account by the Enter Invoices (AP30) program or process miscellaneous Checks, i.e. Invoices that have been paid by a manual Check before they were ever posted through the Enter Invoices program; these Checks are distributed directly to the General Ledger.

• The net Check amount must be distributed against all Invoices paid by the Check. Any difference can be distributed to a General Ledger account, for example discount or exchange. In the case of "paid" Invoices, the Check amount generates a credit to Bank; the offsetting debits are distributed to the appropriate expense accounts.

• Check numbers for manual Checks are assigned/controlled outside of the system. Check numbers are not generated automatically.

• AP50 also handles adjustments. These are transactions that affect the sub-ledger and possibly a GL Account, for example write-offs, but do not affect the GL bank account.