Invoice History (AP45)

The Invoice History folder in Display Vendor Accounts (AP45) allows you to review a record of the Invoices that have been paid as well as those that have yet to be paid for the Vendor entered in the Header section. AP Invoices are held in history until those Invoices that have been paid completely are removed by the Purge AP Invoice History (AP88) program (up to a specific date entered in AP88).

• The Invoice History List Box displays all of the Invoices in the History file. Note: Every column heading in the list box is sort-enabled.

  The list box displays the following information for each Invoice:

  • Invoice Number
  • Invoice Date
  • Gross Amount
  • Original Disc. Amount
  • Amount Paid
  • Check
  • Check Date

  Note: If a check is cancelled via AP80/AP81, 'CANC' displays next to the Check Number in the list box.

• By default the list displays the Invoices in reverse chronological order, from newest to oldest. You can use the Sort By option to sort the list by Invoice Number instead of by Invoice Date.

• You can use the Start at field (the unnamed field in the bottom right corner of this screen) to enter a Date or Invoice Number from which the Invoice History list will start.

TIP: You can view the GL Distribution details for a specific Invoice from the Invoice History folder. Highlight or click on an Invoice in the Invoice History list box and then open the GL Distributions folder. The folder automatically displays the highlighted Invoice's GL Distributions.

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