Enter Invoices (AP30)

The Enter Invoices (AP30) is used to enter Vendor Invoices and Credit Notes for the current period, Invoices that affect a future fiscal period and recurring Invoices. Transactions are entered in Batches allowing for simultaneous entry by more than one operator. A control total is assigned to each Batch to assist you in verifying the accuracy of your entries on completion.

AP30 offers a number of convenient automated features designed to make Invoice posting quick, accurate and easy:

• Each Vendor can be pre-configures with Payment Terms in Maintain Vendors (AP13) to automate the calculation of the transaction's Due Date, Discount Date and Discount Amount.

• The default Branch, Bank and Pay To Vendor are also taken from the Vendor record in AP13.

• Foreign Currency Invoices can be entered in the currency in which they are received if you are issuing payments for them from a Bank held in a Foreign Currency via Maintain Bank Codes (AP01).

• GL Distributions can be made quickly and accurately. AP30 calculates and propses the first distribution to the GST Input Tax Credit GL set up in Company Control Initialization (CC00/Accounts Payable). The balance is presented against the Vendor's assigned Distribution GL Account in AP13. In many cases, you can balance your transaction's GL Distribution by simply pressing enter twice. Otherwise, you can make as many manual distributions as necessary.

Click on the links above for details on using the folders in AP30.