Enter Cash Counter Invoices (RS41) Header Record
The Enter Cash Counter Invoices (RS41) Header record is available on every folder within RS41. The information on each folder relates to the Customer selected in the Customer field.
Note: The buttons found in the Footer section (at the bottom of the screen) are defined in this topic.
- When RS41 first opens, the Sales Office window automatically displays.
- After the Sales Office has been entered, one of the following windows/messages automatically displays:
- Enter or select from the query the Customer code in the Customer field.
- The Customer Name & Address automatically display once the Customer code is entered (and all messages are closed). The defaults set up for the Customer in SU13 automatically populate the fields on each folder in RS41 and the cursor is automatically positioned in the 'Ship-To' field on the General folder.
- The Order number is not generated until the first Product line is Updated on the Lines folder.
- The Invoice field is not populated until the first Product line is Updated on the Lines folder.
- Once an Invoice or Credit is printed via the Total folder, you can only recall the transaction using the Invoice query to reprint it. The following message displays: "Retail invoice (xxxxxxx) has been printed. Detail lines cannot be altered. Do you want to reprint? Yes/No". Select Yes to reprint the Invoice/Credit. Select No to cancel the request.
- You cannot recall an Invoice or Credit that was created in Enter Inv/Direct Bills/Credits Notes (IN41). If you enter an Invoice/Credit Note created in IN41, the following message displays: "Invoice cannot be displayed or reprinted through Retail Sales. Please use IN41. OK". Click OK to close the message window.
- If either a Retail Invoice or Retail Credit were entered in error or require an adjustment, you must enter a new Invoice or Credit.
- The Override Prices check box is not used in RS41.
The following table outlines the functionality of each button on the Header record in RS41:
Button Label |
Icon |
Functionality |
Customer Notes |
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Opens the Maintain Customer Notes screen that enables you to add or modify a note for the current Customer. Once notes are entered, the icon changes to indicate that there are existing notes . |
Order Notes |
|
Opens the Maintain Order Notes screen that enables you to add or modify a note for the current Sales Order. Once notes are entered, the icon changes to indicate that there are existing notes . |
Update |
|
Updates the information on the current folder to the Sales Order. |
Delete |
|
Deletes the Product added to the Sales Order on the Lines folder. |
New |
|
Clears all fields allowing you to begin a new Sales Order. |
Delete Record |
|
Removes the currently selected Order and all of the Detail Lines. For more information on deleting the current record, click here. |
RS41/Header record
RS41/Footer record
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