P/O Receiving Register Print (PO64)

Additional Information
Work Orders on POs

The Print Receiving Register (PO64) is an audit trail of all Products received as direct Receipts via Enter Receipts/In-Transits (PO60) or Receive In-Transits to Stock (PO63). PO64 performs a variety of functions:

  • To print a Register which reports, by Receipt, a complete Audit Trail of all factors used to calculate the unit Landed Cost and total units received for each Product on the Receipt.

  • To remove from the system those Purchase Order lines that are completely received.

  • To purge the Receiving file of reported lines.

  • If 'Receipts Accrual Processing' is selected in Company Control Initialization (CC00/Purchasing), the Register summarizes General Ledger (GL) postings and on acceptance of PO64, posts to the GL. For more information on Receipts Accrual, click here.

    • Specifically, the information on the Receipt is passed to the 'Receipt Accrual Detail File' for matching up to the Supplier's Invoice in Enter Invoices (AP30) and entries are written to the GL to debit Inventory, credit Receipts Accrual and credit any Landing Costs Absorbed accounts.

    • The GL Accounts are set up in the following programs:

      • Inventory - CC00/Purchasing/General Ledger
      • Receipts Accrual - CC00/Purchasing
      • Landing Costs Absorbed - Maintain Purchasing Tables (PO09/Landing Factors)

  • If you maintain Lot and/or Serial controlled products the Register prints the Serial and/or Lot Numbers on the ‘Serial and/or Lot Number Entered’ recap page, by Receipt number, as entered in PO60/PO63.

  • If you maintain multibin warehouses the Bin/Locations are reported on the ‘Serial and/or Lot Number Entered’ recap page, by Receipt number, as entered in PO60/PO63.

The Receiving Register is printed whenever stock Receipts are processed or after running Release In-Transits to Stock (PO63). Note: This report must be run prior to month end.

  1. The Printer Selection screen automatically opens. Select the device destination and click OK.

  2. The Warehouse Selection screen opens. Select the Warehouse in which you are working and click OK.

  3. The Receiving Register is automatically generated.

  4. The Report Complete screen opens when the report is generated. Depending on the print device selected, you are presented with one of the following two options:

    1. If you are printing the report to a local printer device, PDF file or to your screen, enter the Acceptance Codes to accept the report, click Restart to restart the printing of the report, or click Abort to cancel the report.

    2. If you are sending the report via an email or fax device, click OK to accept the report, click Restart to restart the fax/email (not always applicable), or click Abort to cancel the report.

    Note: Once the report is accepted, the Receiving Register audit file is erased.