G/L Post Standard Journals (GL80)

The Post Standard Journals (GL80) program enables you to post entries to the General Ledger as defined by the Folios set up in Maintain Standard Journals (GL20). GL80 only allows the posting of a Standard Journal once per period. A report is produced and once the report prints, the amounts for clearing Journals (GL20, Type 'C') are cleared.

• You should run GL80 once a month, before printing the Preliminary General Ledger Summary in GL81. GL80 allows the posting of a Standard Journal only once per period. The GL80 uses its own period close routine (updated by the Acceptance of the report) and is not controlled by the GL81 close routine. To ensure only one posting per period, GL80 identifies and keeps track of all periods that have already had a Standard Journal Posting. GL80 will not allow subsequent posting into one of those periods.

• If the next period in the GL80 sequence is closed (meaning GL81/Final has already been run for that period), GL80 displays the following message: "The next period in sequence to be posted is 05 ('05' is an example). This period is closed. You cannot post standard journals into a closed fiscal period. Would you like to advance this posting to the current open period 06 (continuing with the example)? Yes/No". Select Yes to process Standard Journals for period 06, or select No to cancel the request.
  • If you still want to post Journal Entries for period 05, you must use Enter Journal Vouchers (GL30). GL30 allows back dated entries within the current fiscal year.

• GL80 allows posting Standard Journals into the current period open or into a future period, just like GL30.

• If you are using the Reporting Future Periods programs (GL72-GL76) to obtain your financial reports, you will need to run GL80 for the future period(s) to get those postings into the GL Collector file where they will be picked up by the Prepare Work Files (GL72). GL72 does not simulate running GL80 to post Standard Journals; it expects them to be in the GL Collector file.

• Once you print and enter the GL80 acceptance codes:
  • The GL Collector file is updated.

  • GL80 records that the posting has occurred, which stops any further Standard Journal postings to that period.

  • If you are using the Bank Reconciliation feature, all standard journal entries bound to a Bank Code that is assigned to a bank reconciliation GL Account are replicated to the GL Transactions view in PointForce iTopia (PFiT). For more details on the Bank Reconciliation feature, see the Bank Reconciliation Overview topic.

  • If you Abort the report, then the Standard Journals do not post and you can repeat this process at a later time.

The following list defines every field on GL80:

• Last Period Processed - displays the last period for which GL80 was run. The information in this field is for information purposes only and cannot be edited.

• Ending - displays the end date of the previous posting. The information in this field is for information purposes only and cannot be edited.

• Run On - displays the date on which the previous posting was run. The information in this field is for information purposes only and cannot be edited.

• This Period - the first time GL80 runs, the posting period must be entered. The period must be between the first period of the current year and the current GL period. Caution: Ensure that you enter the correct Period in this field. Once you enter the period and click Start, GL80 locks the input fields and only allows you to roll forward from the period set for your first posting.

  Subsequent runs of GL80 have the posting period automatically assigned.

• Ending - displays the period end date for the period entered in 'This Period' field.

The following table outlines the functionality of each button in GL80:

Button Label	Icon	Functionality
Start		Begins the Posting process for the period entered/displayed in the 'This Period' field. GL80 produces a report and once the report is Accepted, the GL is updated and GL80 records th posting. If you Abort the report, the Standard Journals do not get posted.
Cancel		Cancels the Posting process and returns you to the main menu.
Skip This Period		Skips the Period entered in the 'This Period' field and rolls the Period forward by one. You can repeat this process until the desired posting period is reached. Caution: the Skip Period process cannot be reversed.

^{Post Standard Journals (GL80)}