Maintain Credit Card Master (SU11)

The Maintain Credit Card Master (SU11) program is used to maintain credit card information for customer with a company credit card.

For cash sales entered through the Enter Cash Counter Invoices (RS41) program, if payment is made via company credit card on the Totals folder, the transaction will be checked for entry of a valid, unrestricted credit card number. For more information on entering company credit cards in RS41/Total, click here.

The following list defines every field in SU11:

• In the Customer Info section:
  • Customer - enter or select from the query a valid Customer code. Once a valid Customer code is entered, the Customer Name displays below this field. Note: If an invalid Customer code is entered the Customer query automatically opens.

  • PO Required - this check box is selected when the Customer record has the 'Required' check box selected in the Purchase Order section of the OE/AR folder in Customer Master (SU13). For more information on this field in SU13, click here.

  • Price Group - this field is not currently in use.

• In the Card Info section:
  • Number - enter a maximum of 8 digits in the Number field.
    • Note: If you enter a number that is assigned to a different customer than the one entered in the Customer Info section, the following message displays: "This Credit Card Number is assigned to XXXXXXXX’.OK". Click OK to clear the message and re-enter the card number.

    • If you enter alpha characters for the card number, the following message displays: "Card Number may not include Alpha characters. OK". Click OK to clear the message and re-enter the card number.

  • Cardholder Name - enter the cardholder's name in this field. You can enter a maximum of 30 characters in this field.

  • Date Issued - enter or select from the query the date the card was issued to the Card holder. This field defaults to the current system date.

  • Restricted - select this check box to flag the card as restricted. If a credit card is flagged as restricted, you cannot use it in RS41.

  • Times Used - there are two fields in this section:
    • This Year - enter the number of times the card was used this year. You can enter a maximum of 3 digits in this field.

    • Last Year - enter the number of times the card was used last year. You can enter a maximum of 3 digits in this field.

  • List box - the list box displays the Number, Cardholder Name, Date issued, Restricted flag, This Year and Last Year information entered for the current Customer. You can recall a record for modification by double clicking on the line.

The following table outlines the functionality of each button on SU11:

Button Label	Icon	Functionality
Delete header		Deletes all of the information for the current record.
Submit		Saves the entered information for the current record. Note: Once the record is updated the Cardholder Name field retains the Cardholder Name of the first record entered for the Customer entered in the Customer Info section.
Delete		Deletes the current record.
Clear		Clears all of the fields except the Date Issued field.
Customer Notes		This icon indicates that there are currently are no Customer notes for the selected customer.
Existing Customer Notes		This icon indicates that there are Customer notes for the selected customer.

^{Maintain Credit Card Master (SU11)}