Send Purchase Orders (EI61)

The Send Purchase Orders (EI61) exports Purchase Orders (850/875) to ProEDI and from ProEDI the POs are transmitted to the Supplier.

• To send the Purchase Orders to the Supplier, the PO(s) must first be created through Create Purchase Orders (PO40) and Print Purchase Order (PO42).
  • PO42 does all of the data preparation and auditing of EDI data. Each Trading Partner has unique audit program requirements, which are defined in Trading Partner Modules (EI03/Audit Program).

  • Any POs that fail the audit process due to invalid data will NOT be passed on to EI61, and thus to the Supplier. At the end of PO42, an EDI Audit Report is generated which defines details of the PO, i.e. which transactions passed, which transactions failed and the reason for the failure.

  • All corrections must be made in PO40 or in Enterprise (depending on the reason for failure - IM13, PO13, etc.) and then PO42 can be run again successfully.

• The PO is then sent as an 850 to the Supplier via EI61 if the Supplier is set up on EDI.

The following list defines the steps involved in running EI61:

1. The Trading Partner screen opens. Double-click on a Trading Partner or highlight a Trading Partner and press Enter.

2. The following message displays: "Do you want to start this update? Yes/No". Select Yes to start the Send PO process. Select No to cancel the request and close EI61.

3. The outbound POs are exported to ProEDI and are ready to be transmitted through Download/Upload EDI Documents (EI20).