Print Purchase Orders (PO42)

The Print Purchase Orders (PO42) prints or reprints Purchase Orders entered in Create Purchase Orders (PO40).

There are two controls in the Company Control Initialization (CC00/Purchasing) program that determine the Purchase Orders to be printed and the sequence in which the Purchase Orders are printed:

• PO's to Print – determines if "All Purchase Orders" or only Purchase Orders "With Confirmed Ship Dates" should print when PO42 is executed. For more information about the PO’s to Print control click here.

• Print Sequence – determines if the Purchase Orders print in "PO Number" or "Supplier" sequence. For more information about the Print Sequence control click here.

The following list outlines the steps required to execute PO42:

1. The Printer Selection window automatically opens. Select the device destination and click OK.

   Note: If you have purchased the Fax and/or E-mail option you can also select a Fax and/or E-mail destination. The functionality for batch faxing/e-mailing Purchase Orders is determined through the setting in CC00/Forms xEpress. For more information about batch faxing and e-mailing Purchase Orders click here.

2. If your company has purchased the EDI module the EDI Purchase Orders window opens next. There are two options to select from:
   • All–Print All copies of EDIPOs
   • Skip–Skip print of EDI Pos but print All others

3. The P.O. Reprints window opens. This window allows you to reprint Purchase Orders that have been previously printed through PO42 or in PO40 with the 'Treat this PO as printed?' flag selected.

   If you wish to reprint Purchase Orders:

   • Enter the purchase order number in the PO Number to reprint field and then press Enter. Note: If you enter a Purchase Order that is completely received (i.e. PO64 has been run and accepted) or does not exist, the following message displays: "P.O. Number is not on file. OK." Click OK to clear the message and re-enter an existing Purchase Order number.

   • Once you have entered all of the Purchase Orders that you wish to re-print click the Accept button.
     • POs that have previously been reprinted will have **REPRINT** printed in the top left hand corner of the PO.

     • If you enter an unprinted PO on this window, the PO will print but **REPRINT** will not print on the form.

     Note: If you do not want to reprint Purchase Orders, simply click the Accept button to continue to the next step.

4. The Select Buyers to Print window opens. If you want to print Purchase Orders for specific Buyers only, then complete the information on this window:
   • Buyer code - enter or select from the query the desired buyer code. Continue this process until all of the desired buyer codes are selected. As you select Buyer codes they are displayed next to the Select Buyers label. Note: To delete a buyer code that was selected in error, enter or select from the query the buyer code you wish to remove.

   • Click OK when you have completed selecting the buyer codes. Only Purchase Orders for the selected buyers will be printed.

     Note: You can click Print All to print all Purchase Orders regardless if buyers have been selected or not.

5. The Report Complete screen opens when the report is generated. Click OK to end the program or click Abort to cancel the report. Note: If you select the 'Abort' option, all new Purchase Orders will remain flagged as unprinted.