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Header Info (PO40)
Shipto Address
The Ship-to Address fields are used only with manual ship-to addresses. When a ship-to name and address are typed into these fields, the ship-to code field above will change to "MANUAL". Manual ship-to addresses remain on file only for the life of the purchase order it is attached to.Be certain to enter enough addressing information for your supplier to use when shipping the order.
Dates
PO Date
This date defaults to the system run date. This date is used to calculate the expected delivery date of each purchase order detail line (only for products coded with lead-times).Date Required
The date defaults to the Purchase Date plus the lead-time from the Supplier Master File for the current supplier. This is a memo field only, which prints on the purchase order. If a purchase order is recalled for revision and this date is changed, the following message is displayed: "Reset expected date for all detail lines?" Responding withYes will set the expected date for all detail lines equal to the revised required date. Responding with No will not revise expected dates.Cancellation Date
The date defaults to the Purchase Date plus the Days for Cancellation set up in PO11.Shipping Information section
Ship Via
The Ship-Via description in this field will print on the purchase order when faxed, emailed or printed to inform your supplier of which freight-carriers your purchase order should be shipped with. The default value is from the Ship Via field of the Supplier Master File(PO11).F.O.B.
The F.O.B. description in this field will print on the purchase order when faxed, email or printed. The default value is from the F.O.B. field of the Supplier Master File(PO11).Freight Terms
The Freight Terms displayed in this field default to the Supplier's Freight Terms and print on the purchase order. Of course this field can be overwritten for this Purchase Order.Terms
This field defaults to the Terms description entered in the Supplier Master File (PO11) for the current supplier. This is a memo field only which prints on the purchase order.Buyer
The Buyer selected in this field will print on the purchase order when faxed, emailed or printed.Discount Default
Type the discount default percent using up to 11 characters. The defaulted discount percent for each detail line is set based upon the presence of a value in this field. If a value is present, the discount percent will default to this value, otherwise it will default from the supplier/product purchasing record.This field may be set, changed or cleared at any time during input of a purchase order. The value may be set for certain lines and cleared or changed for subsequent lines.
The discount value can be represented as a straight, fractional or chain discount as shown in the following examples:
- Straight Discount: 33
- Fractional Discount 33.333
- Chain Discount 30/10/5
Update Master
The Update Master check box can be used to enable logic within the Create Purchase Orders program that will pass back updates from the detail lines to the Purchase Price and/or Discount % of the Purchasing Info records. If a supplier has changed their price or your discount for a product, this is a convenient way to update your database while you are creating a purchase order for the same items.If Update Master is selected, each time a purchase order line is updated with a Purchase Price and/or Discount that differs from the Purchasing Info record values a message will appear asking: "Do you wish to update purchasing master file with new pricing factors?"
Answering Yes will pass the update to PO13; No will not update.
