Accounts Receivable (AR) Typical Cycles

Accounts Receivable Cash Receipts & Adjustments:

  1. Post Cash Receipts (AR30)
    • Enter checks received from customers.
    • Write-off balances, adjust accounts, apply credits to invoices.

  2. Print Cash Receipts/Adjustments (AR31)
    • Print to show all cash receipts posted in batch.
    • Enter acceptance codes to apply cash posted in AR30 & update customer accounts.

  3. Print Bank Deposit Slips (AR33)
    • Print cash deposit slip for batch of invoices printed in AR30.

Collections and Post-Dated Checks:

  1. A/R Messaging (AR46)
    • Enter messages about customer collections, phone conversations, promises.
    • Messages can be future-dated as a "to do list" for AR.
    • Messages can be printed using Print Overdue Analysis Report (AR83) and Print Aging Report (AR84) (all receipts or enter the number of most recent).

  2. Print A/R Messages (AR35)
    • Print to show collection messages.

  3. Enter Post-Dated Checks (AR32)
    • Enter checks received from customers which are post-dated.
    • Checks entered will display in Customer Inquiries (SU45) and will automatically be removed from the list when check actually deposited in AR30.

Orders on Hold:

  1. Print Orders Hold File (OE53)
    • Print to show all orders on hold and reasons for holds.
    • Enter acceptance codes at end of print (this automatically releases eligible orders).

  2. Release Orders from Hold (OE65)
    • Release orders from credit/delinquency hold.

Supporting Inquiries:

  1. Customer Inquiries (SU45)
    • Query customers, open orders, invoice history, AR balances, names and addresses.

  2. Display Invoices from History (IN45)
    • Query invoices from history, products, sell prices.

 
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