Typical Auto Purchasing Cycles

• Forecast/Purch/Lead-Time Recalc (PO25) – recalculates the forecast, lead times and stocking levels (purchasing criteria) based on the demand, weighting factors, Purchasing Criteria and Lead-times.

• Maintain Purchasing Criteria (PO27) – allows you to review and/or edit the Purchasing Criteria changes calculated by PO25 prior to confirming the update to the ‘live’ files.

• Forecast/Purch/Lead-Time Edit List (PO26) – allows you to print and/or update the Purchasing and Inventory files using the data generated by PO25 and optionally edited by PO27.

• Generate Preliminary Purchase Orders (PO23) – examines current stock levels, current and future Customer Sales Orders, open Purchase Orders, and the preset Warehouse minimums and maximums for each Product/Primary Supplier combination. If a PO is warranted, a ‘Preliminary Purchase Order’ is created and can be reviewed by the Purchasing agent.

• Print Preliminary Purchase Orders (PO24) – allows you to print and review the Preliminary Purchase Order generated by PO23. This is an optional program.

• Maintain Proposed Purchase Orders (PO34) – allows you to review the results of the Preliminary PO generated by PO23, and allows you to add, edit or delete items from the proposal. When the Proposed PO is acceptable, a ‘real’ PO can be generated from the proposal without additional data entry.

• Create Purchase Orders (PO40) – allows you to review the PO generated by PO34, make any required modifications and then transmit the PO to the Supplier.