Auto-Print Invoice Overview

Auto-Printing Invoicing is controlled at the operator level in Maintain Operator Passwords/Privileges (CC03). Auto-Print privileges for regular Invoices entered in IN41 and/or for Retail Invoices entered in RS41 are granted by simply assigning a printer to that job in CC03 for applicable operators.

If an operator does not have an Auto-Printer assigned for IN41, all invoices entered are batch printed via program Print Invoices/Credit Notes (IN42). If an operator does have an Auto-Printer assigned for IN41, then invoices may optionally be printed upon completion of an invoice. The operator is prompted with the following message: "Do you wish to release this invoice for auto-printing? Yes/No". If the response is 'Yes', then the invoice is submitted to print on the assigned printer. If the response is 'No', then the invoice is left in the batch to be processed later by IN42.

• Note: If the printer assignment in CC03=ALL, then the desired printer is selected in IN41 at the time of the auto-print. If the customer normally gets their invoice faxed or e-mailed, it would be faxed or e-mailed instead of printed.

If an operator processes Retail Invoices, then an Auto-Print printer for RS41 must be assigned for that operator in CC03. Retail Invoices always Auto-Print; no question is prompted.

Once an Invoice is Auto-Printed, the status of the Invoice is the same as if it had been accepted by IN42. Program Recover Invoices for Reprint (IN99) is used to recall a printed invoice for revision or reprint.

Because Auto-Printing is optional, IN42 should still be run as part of the End of Day procedure to be sure there are no unprinted invoices or credit notes in the batch.

Note: This document is applicable to Order Method Postbill only. For Order Method Prebill, invoices are automatically generated as a byproduct of Order Scheduling. Prebill invoices are staged for Batch printing in IN42; it is not expected that they would pass through IN41.